Junior Office Administration Clerk

Apex Office Furniture Exporter; Rawang; On-site; MYR 28,000 - 42,000; Full time

Job summary

Apex Office Furniture Exporter is seeking a responsible Junior Office Administration Clerk to support daily operations in Rawang, Selangor. You will handle administrative tasks, maintain records, and coordinate office activities to ensure smooth operations.

The role requires a diploma or SPM in a related field, strong Microsoft Office skills, and a detail-oriented mindset. You will work closely with multiple departments and contribute to cost-effective office management.

Qualifications

• SPM or Diploma in Business Admin/Office Management or related field.
• Experience in basic office administration and document control is a plus.
• Good command of English and Bahasa Malaysia.
• Strong organizational skills and attention to detail.
• Ability to multitask and work independently.
• Willingness to support a wide range of admin tasks.

Responsibilities

• Provide general administrative support to the Office Administration Department.
• Coordinate daily office activities and internal administrative tasks.
• Support inter-department coordination on administrative matters.
• Prepare, organize and maintain physical and digital documents and records.
• Monitor office supplies and manage procurement requests.
• Assist in internal events, training and staff welfare activities.
• Coordinate with vendors for maintenance of facilities and assets.
• Assist in preparing simple administrative reports for Management.

Skills

Organizational skills

Attention to detail

Multitasking

Proactive mindset

Communication skills

Education

SPM/Diploma in Business Administration, Office Management, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Apex Office Furniture Exporter – Rawang, Selangor

We are seeking a responsible and detail-oriented Junior Office Administration Clerk to support the day-to-day administrative operations of the Company. The successful candidate will be responsible for managing administrative tasks, maintaining accurate records and documentation, coordinating office activities, and ensuring smooth office operations.

Key Responsibilities:

• 1. Office Operations Management

  Provide general administrative support to the Office Administration Department.

  Assist in coordinating daily office activities and internal administrative tasks.

  Support inter-departmental coordination on administrative-related matters.

• 2. Document & Records Management

  Prepare, organize, maintain and update administrative documents, records, and filing systems (both physical and digital).

  Ensure proper document control, version management and confidentiality of records.

  Assist in retrieval of documents and records when required for audits or internal reference.

  Monitor office supplies including stationery, uniforms and general office consumables.

  Prepare purchase requisitions or requests for replenishment as required.

  Maintain accurate inventory records and promote cost-effective utilization of office supplies.

• 4. Internal Events, Training & Staff Welfare Support

  Provide administrative support for internal events, meetings, training programs and staff engagement activities.

  Assist in logistical arrangements including venue setup, attendance tracking, materials preparation and refreshments.

  Support staff welfare initiatives and internal communications related to company events and programs.

• 5. Facility & Asset Management

  Assist in monitoring office facilities, equipment and assets to ensure they are in good working condition.

  Coordinate with vendors, contractors or internal teams for maintenance, repairs and servicing.

  Maintain records relating to office assets, facilities issues and follow-up actions.

• 6. Policy Compliance & Administrative Reporting

  Ensure administrative activities company with Company policies, procedures and guidelines.

  Assist in preparing simple administrative reports, summaries and records for Management review.

  Support internal audits or compliance checks related to office administration matters.

  Perform any other administrative duties and responsibilities as assigned by Management from time to time.

Job Requirements:

• Minimum SPM/Diploma in Business Administration, Office Management, or related field.
• At least 1-2 years of relevant administrative or clerical experience with basic knowledge of office administration procedures and document control practices. Candidates with more relevant experience may be considered for the Assistant level.
• Good command both (English, Bahasa Malaysia) and proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational skills, attention to detail, able to multitask and work independently.
• Responsible, proactive, and willing to support a wide range of administrative functions.