Junior Logistics Admin Executive

Hisakaworks SEA Sdn Bhd; Subang Jaya; On-site; MYR 48,000 - 72,000; Full time

Job summary

Hisakaworks SEA Sdn Bhd in Subang Jaya is seeking a logistics professional to oversee the company's end-to-end logistics operations, coordinating with production, sales and forwarders to ensure on-time delivery.

The role requires at least a diploma and 2 years' experience in logistics, with strong skills in ERP and MS Office. You will negotiate freight, handle export permits, and liaise with government agencies to support export and direct shipments.

Qualifications

• Qualification Required: Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Logistic/Transportation, or equivalent.
• Industrial Background Preferred: At least 2 years of working experience in the related field is required for this position.
• Technical Knowledge Required: any ERP, MS Office, Excel.
• Experienced in logistics, shipping, warehouse, and transport management.
• Possess strong analytical, problem-solving skills and able to work with the team

Responsibilities

• Responsible for overall logistics operation of the Company.
• Liaise with Customs / MITI or any other government agencies when required.
• Responsible the handling for Export Permit related matter (STA2010).
• Acquire in-depth knowledge on current operational procedures and take steps for improvement and cost savings.
• Develop constructive and cooperative working relationships with those in the team as well as cross-functionally.
• Responsible to plan, monitoring, expediting shipment and ensuring timely delivery, coordinating with inter-department, production, transporter, forwarders on shipment arrangement.
• Coordinate with sales, purchasing, production, warehouse, and other related departments for order fulfilment of export and direct shipments.
• Co-ordinate shipping documents with customer & oversea vendor, eg. Pro-forma Invoice, Packing List, Bill of Lading, Custom Forms & MITI (Form D), MIDA tax exemption, etc.
• Co-ordinate payment related issue with account department if any.
• Monitor and follow up with suppliers/ customers to ensure on time and accurate shipping documents submission.
• Requesting and negotiating on freight quotations with forwarders for export shipments.
• Requesting sailing schedule from forwarders for export shipments.
• Contact carrier representative on make arrangements and to issue shipping instructions and delivery of materials.
• Liaise with Insurance company on arrangement of Inland Transit / Marine Insurances for shipment and delivery of finished goods.

Skills

Logistics management

Shipping

Warehouse management

Transport management

Analytical skills

Teamwork

Education

Diploma or higher in Logistics/Transport

Tools

ERP

MS Office

Excel

Job description

Responsible for overall logistics operation of the Company.

Liaise with Customs / MITI or any other government agencies when required.

Responsible the handling for Export Permit related matter (STA2010).

Acquire in-depth knowledge on current operational procedures and take steps for improvement and cost savings.

Develop constructive and cooperative working relationships with those in the team as well as cross-functionally.

Responsible to plan, monitoring, expediting shipment and ensuring timely delivery, coordinating with inter-department, production, transporter, forwarders on shipment arrangement.

Coordinate with sales, purchasing, production, warehouse, and other related departments for order fulfilment of export and direct shipments.

Co-ordinate shipping documents with customer & oversea vendor, eg. Pro-forma Invoice, Packing List, Bill of Lading, Custom Forms & MITI (Form D), MIDA tax exemption, etc.

Co-ordinate payment related issue with account department if any.

Monitor and follow up with suppliers/ customers to ensure on time and accurate shipping documents submission.

Requesting and negotiating on freight quotations with forwarders for export shipments.

Requesting sailing schedule from forwarders for export shipments.

Contact carrier representative on make arrangements and to issue shipping instructions and delivery of materials.

Liaise with Insurance company on arrangement of Inland Transit / Marine Insurances for shipment and delivery of finished goods.

REQUIREMENT

Qualification Required: Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Logistic/Transportation, or equivalent.

Industrial Background Preferred: At least 2 years of working experience in the related field is required for this position.

Technical Knowledge Required: any ERP, MS Office, Excel.

Experienced in logistics, shipping, warehouse, and transport management.

Possess strong analytical, problem-solving skills and able to work with the team

We are the largest manufacturer of Plate Heat Exchangers in Japan. We are listed in both Osaka and Tokyo Stock Exchange. Due to our recent expansion in our Regional Office established in Malaysia, we are inviting qualified individuals with strong independent qualities who are interested for a long term career path to join us.