Junior Executive Assistant – Multilingual Project Coordinator

GST MALAYSIA PLT; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Benefits offered by this job

EPF

SOCSO & EIS

Salary Adjustment & Yearly Bonus

Work Life Balance

Young & Vibrant Working Culture

Company Trip

Job summary

GST MALAYSIA PLT is seeking a capable Marketing Operations/Executive Assistant to support strategic initiatives and cross-functional coordination in Kuala Lumpur. You will drive project scopes, milestones, and master timelines for campaigns and product launches, while ensuring alignment across Marketing, Brand, and Supply Chain.

You will attend leadership meetings with internal and external stakeholders, take precise minutes, and produce executive summaries with clear ownership.

Qualifications

• Education & Experience: Bachelor's degree in Business Administration, Marketing, Communications, or a related field, with 1-2 years of experience in Marketing Operations, Executive Assistant, or PA roles.
• Language Proficiency: Fluent in multiple languages (both written and spoken) due to liaison with China HQ and international partners.
• Core Competencies: Exceptional minute-taking, note synthesis, and follow-up management skills; strong attention to detail.
• Interpersonal Skills: Outstanding organizational skills, cultural sensitivity, and the ability to manage multiple moving parts in a fast-paced environment.

Responsibilities

• Define project scopes, set milestones, and maintain master project timelines for marketing campaigns, product launches, and company-wide initiatives.
• Monitor daily task progress, manage project roadmaps, and proactively remove bottlenecks to ensure all deliverables are completed on schedule and within scope.
• Coordinate cross-functional teams (e.g., Marketing, Brand, Supply Chain) to align on project expectations and resource distribution.
• Attend strategic, cross-functional, and high-level marketing meetings with internal leadership and external stakeholders (agencies, partners, suppliers).
• Record detailed, accurate meeting minutes and produce concise executive summaries highlighting key decisions, action items, and clear ownership.
• Drive proactive post-meeting follow-ups across internal departments and external partners to ensure all operational deliverables and project milestones are met on time.
• Support the CEO in driving cross-departmental alignment, ensuring directives and strategic decisions are executed seamlessly.
• Cascade updates, directives, and strategic changes from China HQ to the local management team, ensuring complete alignment with company direction.
• Handle ad-hoc special projects, cross-functional initiatives, and confidential executive assignments with fast turnarounds.

Skills

Minute-taking

Note synthesis

Follow-up management

Attention to detail

Organizational skills

Cultural sensitivity

Interpersonal skills

Multilingual communication

Education

Bachelor's degree in Business Administration, Marketing, Communications, or related field

Job description

GST MALAYSIA PLT is seeking a capable Marketing Operations/Executive Assistant to support strategic initiatives and cross-functional coordination in Kuala Lumpur. You will drive project scopes, milestones, and master timelines for campaigns and product launches, while ensuring alignment across Marketing, Brand, and Supply Chain.

You will attend leadership meetings with internal and external stakeholders, take precise minutes, and produce executive summaries with clear ownership.