Junior Administrative Executive

Intrinseque Health; Malacca City; On-site; MYR 36,000 - 60,000; Full time

Job summary

Intrinseque Health seeks an Admin Executive to provide administrative and operational support in Melaka Tengah. This full-time role ensures the smooth day-to-day running of our offices and supports our teams.

Responsibilities include managing schedules, coordinating meetings, coordinating invoices and lease payments, procurement of office supplies, liaising with vendors, and supporting events and guest hospitality.

Qualifications

• Min 1-3 years' experience in related field.
• Demonstrated experience in an administrative or office support role, preferably within the healthcare industry
• Excellent organizational and time management skills, with the ability to priorities effectively
• Strong attention to detail and a keen eye for accuracy
• Proficient in using Microsoft Office suite and other relevant software
• Effective communication skills, both written and verbal
• A proactive and adaptable approach to problem-solving
• A team player with a positive, friendly attitude

Responsibilities

• Providing comprehensive administrative assistance, including managing schedules, coordinating meetings, and handling correspondence
• Oversee general office operations including reception, mail handling, housekeeping coordination, and office upkeep.
• Support logistics for internal events, meetings, and team-building activities including venue booking, catering, and guest coordination.
• Liaise with vendors, service providers, and building management for facility and maintenance requirements.
• Maintaining detailed records and filing systems to keep information organized and easily accessible.
• Track and manage lease-related payments such as rent, electricity, water, and other utility bills, ensuring timely payments and accurate record-keeping.
• Manage procurement and inventory of office supplies, pantry items, and stationery to ensure availability and cost-effectiveness.
• Handling various clerical duties such as data entry, photocopying, and document processing
• Liaising with internal and external stakeholders to address queries and provide excellent customer service
• Supporting the wider team with ad-hoc tasks and projects as required.
• Manage visitor protocols, welcome kits, and hospitality for guests and stakeholders.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Proactive problem-solving

Team player

Adaptability

Tools

Microsoft Office

Job description

As an Admin Executive at Intrinseque Health', you will play a crucial administrative and operational support role within our dynamic organisation. In this full-time position based in Melaka Tengah Melaka, you will be responsible for ensuring the smooth day-to-day running of our offices and supporting our hardworking teams.

What you'll be doing

• Providing comprehensive administrative assistance, including managing schedules, coordinating meetings, and handling correspondence
• Oversee general office operations including reception, mail handling, housekeeping coordination, and office upkeep.
• Support logistics for internal events, meetings, and team-building activities including venue booking, catering, and guest coordination.
• Liaise with vendors, service providers, and building management for facility and maintenance requirements.
• Maintaining detailed records and filing systems to keep information organized and easily accessible.
• Track and manage lease-related payments such as rent, electricity, water, and other utility bills, ensuring timely payments and accurate record-keeping.
• Manage procurement and inventory of office supplies, pantry items, and stationery to ensure availability and cost-effectiveness.
• Handling various clerical duties such as data entry, photocopying, and document processing
• Liaising with internal and external stakeholders to address queries and provide excellent customer service
• Supporting the wider team with ad-hoc tasks and projects as required.
• Manage visitor protocols, welcome kits, and hospitality for guests and stakeholders.

What we're looking for

• Min 1-3 years' experience in related field.
• Demonstrated experience in an administrative or office support role, preferably within the healthcare industry
• Excellent organizational and time management skills, with the ability to priorities effectively
• Strong attention to detail and a keen eye for accuracy
• Proficient in using Microsoft Office suite and other relevant software
• Effective communication skills, both written and verbal
• A proactive and adaptable approach to problem-solving
• A team player with a positive, friendly attitude