Japanese-Speaking Admin Specialist – APAC

IntelliPro; Selangor; On-site; MYR 67,000 - 89,000; Full time

Job summary

IntelliPro is seeking an administrative professional to join its Global Business Services Center in Kuala Lumpur, supporting Senior Managers and partners primarily for the Japan region. The role emphasizes exceptional organization, stakeholder coordination across APAC, and accurate CRM data management.

Vous will manage calendars, travel, and expense workflows while collaborating with Marketing and other teams. Strong communication across locations and time zones is essential for success.

Responsibilities

• Provide administrative support to Senior Managers, Associate Partners, and their teams, primarily supporting the Japan region.
• Manage complex calendars and coordinate internal and external meetings.
• Coordinate detailed travel arrangements, including flights, accommodation, ground transportation, and related logistics.
• Prepare and submit expense reports while supporting reimbursement and audit processes.
• Maintain and update CRM records, ensuring contact information remains accurate and current.
• Partner with marketing and other teams on relationship management initiatives, contact audits, and data quality efforts.
• Coordinate project start-up activities, including scheduling kick-off meetings and supporting case team logistics.
• Provide back-up support to Manager Assistants and Executive Assistants across the region.

Job description

IntelliPro is seeking an administrative professional to join its Global Business Services Center in Kuala Lumpur, supporting Senior Managers and partners primarily for the Japan region. The role emphasizes exceptional organization, stakeholder coordination across APAC, and accurate CRM data management.

Vous will manage calendars, travel, and expense workflows while collaborating with Marketing and other teams. Strong communication across locations and time zones is essential for success.