IT Project Admin Internship

HAYNIK HOLDING SDN BHD; Kuala Lumpur; On-site; MYR 39,000 - 67,000; Full time

Job summary

HAYNIK HOLDING SDN BHD in Malaysia is seeking a detail-oriented Project Coordinator to support the Project Team in daily activities. You will assist in coordinating timelines, preparing meeting materials, and keeping documentation up to date, while liaising with internal teams and vendors to gather necessary information.

This on-site role requires strong organizational skills, clear communication, and the ability to manage multiple trackers and reports.

Qualifications

• Strong organizational and time-management skills.
• Excellent communication and coordination abilities.
• Attention to detail and proactive problem solving.

Responsibilities

• Assist Project Managers in coordinating daily project activities and timelines.
• Support scheduling of meetings, appointments, and project follow-ups.
• Prepare meeting minutes and track action items.
• Assist in monitoring project progress and updating project trackers.
• Help prepare and maintain project documentation and records.
• Assist in compiling project status reports and presentations.
• Organize and maintain digital files, contracts, and project folders.
• Liaise with internal teams to gather updates and required information.
• Assist in preparing emails, memos, and project communications.
• Support coordination with vendors and external stakeholders when required.
• Assist in procurement and inventory tracking for project needs.
• Provide general administrative support to the Project Team.
• Participate in project meetings and brainstorming sessions.

Skills

Project coordination

Scheduling

Meeting minutes

Documentation

Stakeholder liaison

Tools

MS Office

Google Workspace

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Assist Project Managers in coordinating daily project activities and timelines
• Support scheduling of meetings, appointments, and project follow-ups
• Prepare meeting minutes and track action items
• Assist in monitoring project progress and updating project trackers

Documentation & Reporting

• Help prepare and maintain project documentation and records
• Assist in compiling project status reports and presentations
• Organize and maintain digital files, contracts, and project folders

Communication & Support

• Liaise with internal teams to gather updates and required information
• Assist in preparing emails, memos, and project communications
• Support coordination with vendors and external stakeholders when required

Operational Support

• Assist in procurement and inventory tracking for project needs
• Provide general administrative support to the Project Team
• Participate in project meetings and brainstorming sessions