Inventory Planning Coordinator (Mandarin Speaker)

Mastering Services Sdn. Bhd.; Subang Jaya; On-site; MYR 28,000 - 45,000; Full time

Job summary

Mastering Services Sdn. Bhd. is seeking a detail-oriented Inventory Coordinator to allocate products to retail outlets and monitor stock levels across multiple stores. You will prepare replenishment requests and ensure timely distribution to support daily operations.

The role requires strong Excel skills, problem-solving abilities, and the capacity to work independently or in a team. Mandarin, English, and Bahasa Malaysia proficiency is preferred for communication with clients.

Qualifications

• Proficient in Microsoft Excel with PivotTables and basic data analysis.

Responsibilities

• Allocate products and inventory to retail outlets based on stock availability and store requirements.
• Monitor store inventory levels and identify replenishment requirements.
• Prepare and process allocation and replenishment requests accurately and on time.
• Ensure products are distributed appropriately across stores to support daily operations.
• Monitor inventory levels across outlets and identify potential overstock or stock shortage.
• Track stock movement and replenishment status.
• Assist in maintaining healthy inventory levels across stores.
• Coordinate with internal departments and retail outlets regarding stock allocation and inventory matters.

Skills

Microsoft Excel

Inventory planning

Data analysis

Attention to detail

Communication

Job description

Allocate products and inventory to retail outlets based on stock availability, store requirements, and business needs.

Monitor store inventory levels and identify replenishment requirements.

Prepare and process allocation and replenishment requests accurately and on time.

Ensure products are distributed appropriately across stores to support daily operations.

2. Inventory Planning & Monitoring

Monitor inventory levels across retail outlets and identify potential overstock or stock shortage.

Track stock movement and replenishment status.

Assist in maintaining healthy inventory levels across stores.

Follow up on inventory-related issues and coordinate with relevant departments for resolution.

3. Data & Business Analysis

Prepare and maintain inventory and allocation reports using Microsoft Excel.

Analyse inventory and sales data to identify trends, discrepancies, and replenishment needs.

Use PivotTables, lookup functions, and basic formulas to manage and analyse data.

Provide accurate data and reports to support inventory and operational decisions.

4. Coordination & Operational Follow-up

Coordinate with internal departments and retail outlets regarding stock allocation, replenishment, and inventory matters.

Follow up on outstanding inventory and operational issues.

Ensure necessary actions are completed within the required timeline.

Communicate with relevant teams to resolve discrepancies or stock-related issues.

5. General Responsibilities

Maintain accurate inventory and allocation records.

Perform routine data entry and checking with a high level of accuracy.

Assist with ad-hoc inventory and operational projects when required.

Support the team in improving inventory and allocation processes.

Requirements

Fresh graduates are welcome to apply.

Proficient in Microsoft Excel, including PivotTables, lookup functions, and basic data analysis.

Strong numerical, analytical, and problem-solving skills.

Detail-oriented and able to perform routine allocation work accurately and consistently.

Good communication and coordination skills.

Able to work independently as well as in a team.

Good command of Mandarin, English, and Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

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