Inventory Assistant / Executive

Tomei Consolidated Berhad; Kuala Lumpur; On-site; MYR 42,000 - 62,000; Full time

Benefits offered by this job

Medical Sports (e.g. Gym)

Insurance Coverage

Staff Purchase

Sports Activit

Job summary

Tomei Consolidated Berhad is seeking an Inventory Officer for gold trade-ins in Kuala Lumpur. You will manage daily inventory activities, ensure accurate documentation, and uphold ISO-compliant controls throughout the cycle.

Responsibilities include data entry, reconciliation, reporting, and coordination with outlets and the Production Department for gold transfers. A Diploma/ Degree in related fields and 1–3 years’ experience are preferred.

Qualifications

• Diploma / Degree in Inventory Management, Supply Chain Management, Business Administration, Accounting, or related field.
• Minimum 1-3 years of experience in inventory control, stock management, warehouse operations, retail operations, or related industries.
• Candidates with experience in jewellery, gold trading, precious metals, or luxury product industries will have an added advantage.

Responsibilities

• Manage and oversee daily gold trade-in inventory activities in compliance with company procedures, internal controls, and ISO standards.
• Receive, verify, and process gold trade-in items from outlets/branches with accurate documentation.
• Ensure all gold items are properly recorded, tagged, tracked, and controlled throughout the inventory cycle.
• Maintain accurate inventory movement records from receiving until completion of the melting process.
• Perform accurate data entry and update inventory transactions into the system.
• Reconcile physical gold items against system records, trade-in documents, and inventory reports.
• Prepare daily, weekly, and monthly inventory reports, stock movement reports, and related documentation.
• Maintain proper filing and records for operational reference and audit purposes.
• Coordinate with outlet teams on gold trade-in submission, documentation, and inventory movement.
• Liaise with the Production Department to arrange gold transfer for the melting process.
• Prepare transfer documents and ensure proper traceability of gold items throughout the process.
• Follow up on processing status and update inventory records accordingly.
• Ensure all inventory processes comply with company policies, ISO requirements, and audit standards.
• Support internal and external audit activities by preparing accurate inventory records and supporting documents.
• Identify inventory discrepancies and work with relevant departments to resolve issues.
• Maintain high confidentiality, integrity, and accuracy when handling high-value gold products.
• Perform other duties and special assignments as assigned by superior.

Skills

Attention to detail

Organizational skills

Analytical skills

Strong communication skills

Multitasking

Teamwork

Education

Diploma/ Degree in Inventory Management or related field

Tools

Microsoft Excel

Job description

Manage and oversee daily gold trade-in inventory activities in compliance with company procedures, internal controls, and ISO standards.

Receive, verify, and process gold trade-in items from outlets/branches with accurate documentation.

Ensure all gold items are properly recorded, tagged, tracked, and controlled throughout the inventory cycle.

Maintain accurate inventory movement records from receiving until completion of the melting process.

System Data & Reporting

Perform accurate data entry and update inventory transactions into the system.

Reconcile physical gold items against system records, trade-in documents, and inventory reports.

Prepare daily, weekly, and monthly inventory reports, stock movement reports, and related documentation.

Maintain proper filing and records for operational reference and audit purposes.

Coordination & Operations Support

Coordinate with outlet teams on gold trade-in submission, documentation, and inventory movement.

Liaise with the Production Department to arrange gold transfer for the melting process.

Prepare transfer documents and ensure proper traceability of gold items throughout the process.

Follow up on processing status and update inventory records accordingly.

Quality Control & Compliance

Ensure all inventory processes comply with company policies, ISO requirements, and audit standards.

Support internal and external audit activities by preparing accurate inventory records and supporting documents.

Identify inventory discrepancies and work with relevant departments to resolve issues.

Maintain high confidentiality, integrity, and accuracy when handling high-value gold products.

Perform other duties and special assignments as assigned by superior.

Job Requirements

• Diploma / Degree in Inventory Management, Supply Chain Management, Business Administration, Accounting, or related field.
• Minimum 1-3 years of experience in inventory control, stock management, warehouse operations, retail operations, or related industries.
• Candidates with experience in jewellery, gold trading, precious metals, or luxury product industries will have an added advantage.
• Familiar with inventory control processes, documentation, reporting, and stock reconciliation.
• Experience in ISO procedures, quality management systems, or audit preparation will be an advantage.
• Proficient in Microsoft Excel and comfortable handling inventory data and reports.
• Strong attention to detail with good numerical and analytical skills.
• Good organizational skills with the ability to manage multiple tasks and deadlines.
• Strong communication skills with the ability to coordinate with different departments.
• Willing to travel within Klang Valley for stock checking or operational support when required.
• Responsible, trustworthy, meticulous, and able to work independently.

Perks and benefits

• Medical Sports (e.g. Gym)
• Insurance Coverage
• Staff Purchase
• Sports Activit

Tomei Consolidated Berhad (692959-W) is an established jeweller since 1968 and is listed on Bursa Malaysia and since 2006. We are expertise in retail and manufacturing in gold and jewellery industry, has a current network of four retail brands - Tomei, Goldheart, Le Lumiere and De Beers with a total of more than 50 branches in Malaysia.

In Tomei, pioneering in product superiority and design creativity are our leads; making sustained efforts towards brand significance to gain customer’s trust are our priority; service excellence is our passion; and developing a progressive organization with dignity is our ultimate goal. We diligently live by our core values that are accountability, team work, integrity, and passion, in making our brand timeless and trusted.

With our current expansion, we are seeking for individual who is dynamic, result-oriented, proactive, has initiative, with good analytical and interpersonal skills to be part of our team.