Inventory Admin Assistant

Agensi Pekerjaan The Supreme HR Advisory Sdn Bhd; Shah Alam; On-site; MYR 28,000 - 42,000; Full time

Job summary

Agensi Pekerjaan The Supreme HR Advisory Sdn Bhd is seeking an Admin Assistant in Shah Alam to support store and administrative operations. The role involves inventory handling, data management in SQL, and processing service orders and RMAs.

The ideal candidate holds a Diploma in Business Administration or related field, with 1–2 years of experience, strong communication skills, and basic SQL knowledge. Proficiency in Microsoft Office is essential.

Qualifications

• Diploma in Business Administration or related field required.
• Engineering background is a plus.
• 1–2 years of relevant working experience preferred.
• Excellent verbal and written communication skills.
• Basic understanding of SQL for customer data handling.
• Proficient with Microsoft Office for documentation and data management.

Responsibilities

• Handle arrival of new goods and assign stock codes for tracking.
• Monitor gas detector rental units and testing/loan records.
• Manage daily inventory in the SQL system.
• Prepare and record goods or spare parts for sales and service orders.
• Process RMAs for servicing and manage warranty claims with suppliers.
• Provide information to authorized service personnel when checking parts/units.
• Sort and distribute incoming/outgoing mail and correspondence.
• Assist with filing for related documents.

Skills

Verbal communication

Written communication

Independent

Meticulous

Education

Diploma in Business Administration

Tools

Microsoft Office

SQL basics

Job description

Company Overview:

Our client is an established company specializing in industrial safety and technical equipment, providing equipment, servicing and support to various industrial sectors. They are currently expanding their team in Shah Alam and looking for an Admin Assistant to support their daily store and administrative operations.

About the role

The Admin Assistant supports store operations by handling a range of administrative tasks. Reporting under Assistant Admin Manager ensuring store operations efficiency and admin standards is maintained.

Key responsibilities

Handle the arrival of new goods and assign/update stock item codes for organized tracking.

Monitor and update the status of gas detector rental units and testing/loan records to ensure all equipment is accounted for.

Manage daily inventory management and accurately updated in the SQL system.

Prepare and record the goods or spare parts required for sales and service orders.

Process RMA (Return Merchandise Authorization) for servicing and manage warranty claims with suppliers, keeping the warranty claim list up to date.

Provide information to authorized service person when they request to check any part/ unit.

Sort and distribute incoming and outgoing letters and correspondence.

Assist on filing for all related documents.

About you

Minimum Diploma in Business Administration or a related field preferred.

Engineering background is a plus.

1-2 years of relevant working experience preferred.

Excellent verbal and written communication skills.

Experience in basic understanding SQL for ensuring customers data.

Independent, meticulous, and able to maintain high professionalism in a fast-paced environment.

Proficient in using Microsoft Office applications for documentation and data management.