Intern - Operation

Armada Delmar; Pasir Gudang; On-site; MYR 6,000 - 9,000; Full time

Job summary

Armada Delmar in Pasir Gudang, Malaysia seeks an Operations Support professional to assist the Operations Team in coordinating daily activities and monitoring ongoing service and project work. The role also covers tracking progress against plans and following up with technicians, supervisors, subcontractors and departments.

You will help maintain daily records, escalate delays, assist in planning service/maintenance activities, coordinate manpower, equipment and materials, ensure HSE compliance,

Responsibilities

• Assist the Operations Team in coordinating daily operational activities.
• Monitor ongoing service and project activities.
• Assist in tracking work progress against planned schedules.
• Follow up with technicians, supervisors, subcontractors and relevant departments on outstanding activities.
• Maintain daily operational records and status updates.
• Escalate delays, operational issues or resource constraints to the relevant supervisor.
• Assist in coordinating service and maintenance activities from planning through completion.
• Prepare and update project/service schedules and trackers.
• Assist in arranging manpower, equipment, tools and materials required for site activities.
• Coordinate site attendance and mobilisation arrangements.
• Monitor completion of assigned work orders and service activities.
• Assist in compiling service reports, completion reports and supporting documentation.
• Track technician and workforce attendance at project sites.
• Monitor manpower requirements against project schedules.
• Assist in coordinating mobilisation and demobilisation of personnel.
• Maintain manpower deployment and utilisation records.
• Assist in monitoring material requirements for ongoing projects.
• Track material availability, delivery and usage.
• Assist in maintaining records of tools, equipment and assets issued to project teams.
• Coordinate with Procurement and Warehouse teams on material requirements.
• Assist in identifying shortages, delays or excess materials.
• Support proper documentation of material and equipment movements.
• Assist the Operations Team in ensuring site activities follow applicable HSE requirements.
• Support preparation and monitoring of relevant HSE documentation.
• Assist in checking validity of required personnel competencies, training and site documentation.
• Support toolbox meeting records and site documentation where applicable.
• Immediately highlight unsafe conditions or operational concerns to the responsible supervisor.
• Assist in monitoring work completion against approved scope and requirements.
• Support preparation and compilation of inspection and quality documentation.
• Assist in tracking outstanding defects, findings and rectification activities.
• Maintain proper records of completed work and supporting documents.
• Update daily and weekly operational trackers.
• Prepare basic operational reports for management review.
• Assist in monitoring: 1. Project progress 3. Material status 5. Work completion 9. Assist in preparing Excel-based dashboards and reports.
• Assist in reviewing operational processes and identifying areas for improvement.
• Suggest improvements to project tracking, documentation and coordination processes.
• Assist in developing standard templates, checklists and trackers.
• Support implementation of digital tools and systems for operational monitoring.
• Attend project and operational meetings where required.
• Assist in preparing meeting minutes and action lists.
• Coordinate with internal departments including Sales, Procurement, Finance, HSE and HR.
• Perform other operational and project-related duties assigned by management.

Job description

- Assist the Operations Team in coordinating daily operational activities.

- Monitor ongoing service and project activities.

- Assist in tracking work progress against planned schedules.

- Follow up with technicians, supervisors, subcontractors and relevant departments on outstanding activities.

- Maintain daily operational records and status updates.

- Escalate delays, operational issues or resource constraints to the relevant supervisor.

2. Project & Service Coordination

- Assist in coordinating service and maintenance activities from planning through completion.

- Prepare and update project/service schedules and trackers.

- Assist in arranging manpower, equipment, tools and materials required for site activities.

- Coordinate site attendance and mobilisation arrangements.

- Monitor completion of assigned work orders and service activities.

- Assist in compiling service reports, completion reports and supporting documentation.

3. Manpower Coordination

- Track technician and workforce attendance at project sites.

- Monitor manpower requirements against project schedules.

- Assist in coordinating mobilisation and demobilisation of personnel.

- Maintain manpower deployment and utilisation records.

4. Materials, Tools & Equipment

- Assist in monitoring material requirements for ongoing projects.

- Track material availability, delivery and usage.

- Assist in maintaining records of tools, equipment and assets issued to project teams.

- Coordinate with Procurement and Warehouse teams on material requirements.

- Assist in identifying shortages, delays or excess materials.

- Support proper documentation of material and equipment movements.

5. HSE & Compliance Support

- Assist the Operations Team in ensuring site activities follow applicable HSE requirements.

- Support preparation and monitoring of relevant HSE documentation.

- Assist in checking validity of required personnel competencies, training and site documentation.

- Support toolbox meeting records and site documentation where applicable.

- Immediately highlight unsafe conditions or operational concerns to the responsible supervisor.

6. Quality Control & Documentation

- Assist in monitoring work completion against approved scope and requirements.

- Support preparation and compilation of inspection and quality documentation.

- Assist in tracking outstanding defects, findings and rectification activities.

- Maintain proper records of completed work and supporting documents.

7. Operational Data & Reporting

- Update daily and weekly operational trackers.

- Prepare basic operational reports for management review.

- Assist in monitoring:

1. Project progress

3. Material status

5. Work completion

9. Assist in preparing Excel-based dashboards and reports.

8. Process Improvement

- Assist in reviewing operational processes and identifying areas for improvement.

- Suggest improvements to project tracking, documentation and coordination processes.

- Assist in developing standard templates, checklists and trackers.

- Support implementation of digital tools and systems for operational monitoring.

9. General Operational Support

- Attend project and operational meetings where required.

- Assist in preparing meeting minutes and action lists.

- Coordinate with internal departments including Sales, Procurement, Finance, HSE and HR.

- Perform other operational and project-related duties assigned by management.