Intern - Management (Background Account-Finance)

Armada Delmar; Pasir Gudang; On-site; MYR 60,000 - 120,000; Full time

Job summary

Armada Delmar in Pasir Gudang, Johor, Malaysia, is seeking a proactive Operations and Business Support Specialist to assist management with day-to-day activities, project coordination, and documentation. You will help monitor schedules, track progress, coordinate with clients and suppliers, and prepare progress reports.

You will also support market research, company profiles, quotations, tender documents, procurement activity, and process improvements, contributing to efficient operations and

Responsibilities

• Assist management in coordinating day-to-day business and operational activities.
• Assist in monitoring project progress, schedules, deliverables and deadlines.
• Maintain project trackers and update project status regularly.
• Assist in coordinating with internal teams, clients, suppliers and subcontractors.
• Support preparation of project progress reports and documentation.
• Identify outstanding actions and follow up with relevant personnel.
• Assist in maintaining proper project records and documentation.
• Assist the management and sales team in market research and business opportunity identification.
• Conduct basic research on potential clients, projects and industry opportunities.
• Assist in preparing company profiles, quotations, presentations and tender documents.
• Maintain business development and customer databases.
• Support customer engagement activities, meetings, events and business development initiatives.
• Assist in obtaining and comparing supplier quotations.
• Prepare basic quotation comparison and procurement analysis.
• Assist in monitoring purchase orders, deliveries and outstanding procurement matters.
• Maintain supplier and procurement records.
• Support management in monitoring project costs against budgets.
• Maintain proper filing and documentation of management records.
• Assist in preparing meeting minutes, action lists and follow-up reports.
• Support document control and administrative activities.
• Assist with internal coordination and other ad-hoc assignments from management.
• Assist in reviewing existing business and administrative processes.
• Identify opportunities to improve efficiency, documentation and reporting.
• Support implementation of new systems, templates, trackers and management tools.
• Participate in continuous improvement initiatives.

Job description

- Assist management in coordinating day-to-day business and operational activities.

2. Project Management Support

- Assist in monitoring project progress, schedules, deliverables and deadlines.

- Maintain project trackers and update project status regularly.

- Assist in coordinating with internal teams, clients, suppliers and subcontractors.

- Support preparation of project progress reports and documentation.

- Identify outstanding actions and follow up with relevant personnel.

- Assist in maintaining proper project records and documentation.

3. Business Development & Sales Support

- Assist the management and sales team in market research and business opportunity identification.

- Conduct basic research on potential clients, projects and industry opportunities.

- Assist in preparing company profiles, quotations, presentations and tender documents.

- Maintain business development and customer databases.

- Support customer engagement activities, meetings, events and business development initiatives.

4. Procurement & Commercial Support

- Assist in obtaining and comparing supplier quotations.

- Prepare basic quotation comparison and procurement analysis.

- Assist in monitoring purchase orders, deliveries and outstanding procurement matters.

- Maintain supplier and procurement records.

- Support management in monitoring project costs against budgets.

5. Administration & Documentation

- Maintain proper filing and documentation of management records.

- Assist in preparing meeting minutes, action lists and follow-up reports.

- Support document control and administrative activities.

- Assist with internal coordination and other ad-hoc assignments from management.

6. Process Improvement

- Assist in reviewing existing business and administrative processes.

- Identify opportunities to improve efficiency, documentation and reporting.

- Support implementation of new systems, templates, trackers and management tools.

- Participate in continuous improvement initiatives.