Project Executive / Project Coordinator

Career Horizons; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics and project management firm seeks a project coordinator to manage schedules and budgets while ensuring seamless communication with various stakeholders. The role involves overseeing import and export operations, preparing quotations, and handling project documentation. The ideal candidate possesses strong organizational and communication skills with experience in logistics operations.

Qualifications

• Experience in import and export operations.
• Excellent communication and coordination skills.
• Ability to handle emergencies and work well under pressure.

Responsibilities

• Manage project schedule, budget, and risks.
• Coordinate with shipping companies and relevant parties.
• Ensure documentation and reporting are completed accurately.

Job description

JOB SUMMARY:

Coordinate the project schedule, budget, issues and risks of the project. To ensure the project is well-organized and that it runs smoothly, include communicating with various departments in the organization, authorities, ports/sites, clients and others to ensure everyone is on the same page.

To support project department in commercial, operational, Bulk commodity, e-Commerce, shipping agency and etc.

KEY RESPONSIBILITIES:

1. Responsible for implementing the import and export operations process, including trailers, customs declarations, coordinating/communicating with shipping companies and peers;

2. To prepare and to get confirmation from customers/agents/shippers timely and accurately;

3. To be responsible for sending documents to relevant parties timely without delay;

4. To be responsible for tracking cargo status and updating the information entry system accurately;

5. To be responsible for coordinating project sites and ports;

6. To be responsible for handling emergencies and report to superiors from time to time;

7. To support the Bulk commodity, E-Commerce, and Shipping Agency operations as and when required.

8. To follow company SOP and optimize the process continuously;

9. Commercial

To be responsible for preparing quotations, involved in tendering process, billing preparations and payment collections;

10. Project Operations

– Indoor operations including documentation, coordination and liaise with clients and vendors;

– Outdoor operations including working with team members at ports and on-site, liaising with ports/site person in charge, arranging of transporters, communicating with clients, liaising with authorities, etc

– Involve in project operations from preparation stage until the end of the project;

– Making sure that your team has the tools they need to execute the project;

– To execute and monitor a project schedule based on the milestones, due dates and estimates for those materials that are required and other resources, and report the project progression timely;

– To be responsible for the documentation of each phase of the project, as well as making summary reports that will be presented to the organization’s management team;

11. To comply with ISO management system;

12. Any other task as assigned from time to time.