Insurance Coordinator

HTC Global Services MSC Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 71,000; Full time

Job summary

HTC Global Services MSC Sdn Bhd is seeking a detail-oriented Risk, Insurance & Sustainability Coordinator to support insurance administration, data management and sustainability data collection across global sites. The role involves coordinating with stakeholders across countries and functions, maintaining trackers, and ensuring documentation is complete and accurate.

The ideal candidate has 1–2 years in related roles, strong Excel skills, and excellent organizational and communication

Qualifications

• Diploma or degree in Business Administration, Commerce, Insurance, Sustainability or related discipline.
• 1–2 years of relevant experience in insurance administration, shared services, administration, reporting coordination, operations coordination or similar role.
• Exposure to insurance enquiries, certificates of insurance/currency, policy documentation or renewals is preferred.
• Proficient in Excel: datasets, formulas, Pivot Tables, VLOOKUP/XLOOKUP, filtering, data validation and reporting.

Responsibilities

• Manage and monitor the Global Insurance shared mailbox and respond to routine internal enquiries.
• Coordinate requests for certificates of currency, evidence of insurance, policy documents and related records.
• Maintain insurance policies, certificates, registers, trackers and document repositories.
• Update insurance databases and trackers covering policies, renewals, certificates and claims administration.
• Support routine insurance enquiries, claims coordination and broker documentation requests.
• Track outstanding requests and follow up with relevant stakeholders.
• Escalate technical insurance, coverage and claims matters to subject matter experts.
• Support annual insurance renewal activities, timelines, broker meetings and compliance deadlines.
• Collect and consolidate renewal information from global sites, functions and regional teams.
• Coordinate collection of environmental and sustainability data from global sites and data owners.

Skills

Excel proficiency

Data management

Coordination

Documentation

Stakeholder management

Attention to detail

English communication

Request handling

Education

Diploma or Degree in Business Administration, Commerce, Insurance, Sustainability

Tools

Microsoft Excel

Job description

We are looking for a detail-oriented Risk, Insurance & Sustainability Coordinator to provide administration, coordination, data management and documentation support across the Global Insurance Program, Sustainability Reporting Program and broader Group Risk & Assurance activities. This is an operational coordination role suited to someone who is organised, confident working with Excel and data trackers, has exposure to insurance administration or related enquiries, and is comfortable coordinating with stakeholders across different countries and functions.

Key responsibilities

• Manage and monitor the Global Insurance shared mailbox and respond to routine internal enquiries.
• Coordinate requests for certificates of currency, evidence of insurance, policy documents and related insurance records.
• Maintain insurance policies, certificates, registers, trackers and document repositories.
• Update insurance databases and trackers covering policies, renewals, certificates and claims administration.
• Support routine insurance enquiries, claims coordination and broker documentation requests.
• Track outstanding requests and follow up with relevant stakeholders.
• Escalate technical insurance, coverage and claims matters to the appropriate subject matter experts.
• Support annual insurance renewal activities, timelines, broker meetings and compliance deadlines.
• Collect and consolidate renewal information from global sites, functions and regional teams.
• Coordinate collection of environmental and sustainability data from global sites and data owners.

About you

• Diploma or Degree in Business Administration, Commerce, Insurance, Sustainability or a related discipline.
• Minimum 1–2 years of relevant experience in insurance administration, shared services, administration, reporting coordination, operations coordination or a similar role.
• Previous exposure to insurance enquiries, certificates of insurance/currency, policy documentation, claims administration or insurance renewals is highly preferred.
• Good proficiency in Microsoft Excel, including working with datasets, formulas, Pivot Tables, VLOOKUP/XLOOKUP, filtering, data validation and reporting.
• Strong organisational skills and attention to detail.
• Good written and verbal English communication skills.
• Able to understand requests, ask relevant follow-up questions and provide clear, structured responses.
• Comfortable coordinating and following up with stakeholders across different countries, regions and functions.
• Experience maintaining shared inboxes, documentation, trackers, databases or document repositories.

Established in 1990, HTC Global Services is an Inc. 500 Hall of Fame company and one of the fastest growing Asian American companies in the US with headquarters in Troy, Michigan. A global provider of IT Solutions and Business Process Outsourcing services, HTC’s client base spans several Global 2000 organizations. HTC is committed to providing solutions that translate into tangible business outcomes for our customers. HTC manages IT environments, IT applications, and business processes of customers, focusing on providing transformational benefits.

Mission:

We are a global IT solutions provider adding value to our clients and people through emerging technologies. We are dedicated to the success of our clients, employees, business partners, suppliers, community, and stakeholders