Indirect Procurement Specialist - Data, Compliance & Ops

VAT Group AG; Batu Kawan; On-site; MYR 60,000 - 90,000; Full time

Job summary

VAT Group AG is seeking a Supply Specialist to provide administrative and transactional support for indirect procurement activities in Malaysia. You will execute POs, manage supplier records, and ensure data integrity while coordinating with internal stakeholders and suppliers.

The role includes ensuring compliance, supporting onboarding, and contributing to cost savings and continuous improvement within procurement operations.

Qualifications

• Diploma / bachelor’s degree in supply chain, Purchasing, Business Administration, or related field.
• Minimum 3 years of experience in Procurement, Purchasing, or Supply Chain Management.
• Good command of English and the local language.
• Excellent interpersonal, communication, and negotiation skills.
• Strong analytical and problem-solving abilities.
• Results-oriented with a proactive mindset.
• Able to work independently with minimal supervision while being an effective team player.

Responsibilities

• Process Purchase Requisitions (PR) and issue Purchase Orders (PO) in Microsoft Dynamics 365 in accordance with company policies and approval requirements.
• Execute PO amendments, conversions, cancellations, and management of rejected purchase orders.
• Monitor PO acknowledgements and follow up with suppliers to ensure timely delivery commitments.
• Coordinate with suppliers and internal stakeholders to resolve routine purchasing and delivery issues.
• Manage assigned indirect spend categories and support sourcing activities as required.
• Create, update, and maintain supplier records and master data within the procurement system.
• Build and maintain positive working relationships with suppliers to support operational requirements.
• Support supplier onboarding activities, including collection and maintenance of required documentation.
• Coordinate Supplier Code of Conduct (SCOC), Non-Disclosure Agreement (NDA), and other compliance-related documentation.
• Maintain purchasing master data and ensure procurement data integrity within the system.
• Review purchase transactions for compliance with procurement policies and procedures.
• Maintain and update the IDM supplier database and related procurement records.
• Ensure proper filing and retention of procurement documentation for audit purposes.
• Support Accounts Payable issue resolution through coordination with suppliers and Finance.
• Assist with Business License Program (BLP) and payment-related administrative activities.
• Track, compile, and prepare procurement cost savings reports in Darwin.
• Generate procurement reports and provide administrative support to Procurement Leadership.
• Support tax exemption applications by coordinating HS code information with suppliers.
• Participate in procurement process improvements and continuous improvement initiatives.
• Support business projects, change management activities, and operational procurement requirements as assigned.
• Assist in monitoring supplier performance metrics and follow up on corrective actions where required.
• Perform additional duties and responsibilities as assigned by management.
• Support purchasing activities for assigned commodities or suppliers, where appropriate, as part of employee development, capability building, and succession planning initiatives.
• Participate in sourcing, supplier engagement, and procurement projects to broaden procurement knowledge and support professional growth.

Skills

Supply Chain

Procurement

Attention to detail

English proficiency

Education

Diploma/Bachelor in Supply Chain

Tools

Microsoft Dynamics 365

MS Office

Job description

VAT Group AG is seeking a Supply Specialist to provide administrative and transactional support for indirect procurement activities in Malaysia. You will execute POs, manage supplier records, and ensure data integrity while coordinating with internal stakeholders and suppliers.

The role includes ensuring compliance, supporting onboarding, and contributing to cost savings and continuous improvement within procurement operations.