Hybrid Office & Logistics Coordinator

HAVI; Kuala Lumpur; Hybrid; MYR 45,000 - 74,000; Full time

Benefits offered by this job

Competitive Salary

Hybrid Work 3/2

Training & Growth

Diversity & Inclusion

Job summary

HAVI TechHUB in Kuala Lumpur is seeking an Assistant Office Coordinator to support daily HUB operations, ensuring a safe, efficient and welcoming environment for all colleagues. You will coordinate HUB activities, logistics, supplier management and events, while providing administrative support with high attention to detail.

Reporting to the Office Manager, you will work with cross-functional teams to maintain smooth operations, manage multiple priorities in a fast-paced setting and foster a

Qualifications

• Proven experience in administrative coordination, facilities, logistics, or a similar role, with basic knowledge of invoice reconciliation.
• Strong organizational, planning, and prioritization skills.
• Excellent interpersonal communication and the ability to adapt messages to different audiences.
• Proactive and solution-oriented mindset with anticipation of needs.
• High attention to detail and ability to maintain confidentiality.
• Fluent in English (oral and written).
• Hybrid working capability and comfort with a fast-paced environment.

Responsibilities

• Coordinate HUB activities, logistics, supplier management and events.
• Provide administrative support with high attention to detail.
• Maintain safe, efficient, and welcoming HUB operations for all employees.
• Report to the Office Manager and collaborate with cross-functional teams.

Skills

Administrative coordination

Facilities management

Logistics

Invoice reconciliation

Organizational skills

Interpersonal communication

Independent & collaborative work

Fleet management (learn)

Tools

MS Outlook

MS Teams

MS Office

Job description

HAVI TechHUB in Kuala Lumpur is seeking an Assistant Office Coordinator to support daily HUB operations, ensuring a safe, efficient and welcoming environment for all colleagues. You will coordinate HUB activities, logistics, supplier management and events, while providing administrative support with high attention to detail.

Reporting to the Office Manager, you will work with cross-functional teams to maintain smooth operations, manage multiple priorities in a fast-paced setting and foster a