[Hybrid] Corporate Secretarial Associate (HK Support)

TMF Group; Kuala Lumpur; Hybrid; MYR 67,000 - 134,000; Full time

Job summary

TMF Group in Malaysia is seeking a Hybrid Corporate Secretarial Associate to support HK operations. You will assist with corporate secretarial matters, prepare resolutions, handle filings, update registers, manage immigration for clients, and ensure compliance with local laws.

This role also involves invoicing, client liaison, and KYC processes. The ideal candidate has experience in a professional/law/CPA firm, strong English writing and communication skills, and can work independently under

Qualifications

• Relevant working experience in a professional firm, law firm, or CPA firm is advantageous.
• Good computer skills; familiarity with the ViewPoint system is advantageous.
• Strong attention to detail with a high degree of accuracy.
• Excellent business writing and communication skills.
• Good command of spoken and written English; Mandarin or Cantonese is an advantage.
• Able to work independently and perform well under pressure.

Responsibilities

• Assist in corporate secretarial matters, including preparing documents and resolutions.
• Handle statutory filings and update statutory registers.
• Manage immigration matters for clients.
• Prepare Annual Return and AGM documents.
• Invoicing and follow-up on payments.
• Incorporate local companies as requested by clients.
• Prepare and arrange statutory forms for filing.
• Perform and review client KYC processes.
• Maintain filing of documents and statutory books.
• Update records in ViewPoint and meet filing deadlines.
• Complete timesheets accurately and timely.
• Assist in preparing reports and schedules for clients and external parties.
• Perform other duties as assigned by the team leader.

Skills

Attention to detail

Communication skills

English proficiency

Mandarin or Cantonese bonus

Independent working

Team collaboration

Tools

ViewPoint

Job description

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[Hybrid] Corporate Secretarial Associate (HK Support)

Assist in all corporate secretarial matters, including preparing documents and resolutions, handling statutory filings, updating statutory registers, managing immigration matters for clients, and handling documentation to ensure compliance with local company laws, rules, and regulations

Prepare Annual Return and Annual General Meeting documents

Handle various e-filings with government authorities, maintain and update the client database, and perform client liaison work as appropriate

Oversee the issuing of invoices and follow up on payments

Handle the incorporation of local companies as requested by clients

Prepare and arrange statutory forms for filing and ensure compliance with statutory filing requirements and standard operating procedures

Perform and review client KYC processes

Maintain general filing of documents and statutory books

Update and maintain records and information in ViewPoint

Ensure filing deadlines are met

Complete timesheets accurately and in a timely manner

Assist in the preparation of reports and schedules to be delivered to clients and other external parties

Perform other duties as assigned by the team leader

Key Requirements

Relevant working experience gained in a professional firm, law firm, or CPA firm is an advantage

Good computer skills; familiarity with the ViewPoint system is an advantage

Strong attention to detail with a high degree of accuracy

Good business writing and communication skills

Good command of both spoken and written English; proficiency in Mandarin or Cantonese is an advantage

Able to work independently and perform effectively under pressure