[Hybrid] Corporate Secretarial Associate (HK Support)

TMF Administrative Services Malaysia Sdn. Bhd.; Kuala Lumpur; Hybrid; MYR 60,000 - 80,000; Full time

Job summary

TMF Administrative Services Malaysia Sdn. Bhd. is seeking a Hybrid Corporate Secretarial Associate to support HK affairs.

You will assist in corporate secretarial matters, prepare documents and resolutions, handle statutory filings, and manage immigration matters for clients under local laws. The role involves updating statutory registers, maintaining ViewPoint records, preparing AGM and annual return documents, and ensuring deadlines are met.

Qualifications

• Strong attention to detail with high accuracy.
• Good business writing and communication skills.
• Proficiency in English; Mandarin or Cantonese is a plus.

Responsibilities

• Assist in corporate secretarial matters, including preparing documents and resolutions.
• Handle statutory filings and maintain statutory registers.
• Manage immigration matters for clients and ensure compliance with local laws.

Skills

Attention to detail

Business writing

English proficiency

Independence under pressure

Follow defined processes

Tools

ViewPoint

Job description

[Hybrid] Corporate Secretarial Associate (HK Support)

Assist in all corporate secretarial matters, including preparing documents and resolutions, handling statutory filings, updating statutory registers, managing immigration matters for clients, and handling documentation to ensure compliance with local company laws, rules, and regulations

Prepare Annual Return and Annual General Meeting documents

Handle various e‑filings with government authorities, maintain and update the client database, and perform client liaison work as appropriate

Oversee the issuing of invoices and follow up on payments

Handle the incorporation of local companies as requested by clients

Prepare and arrange statutory forms for filing and ensure compliance with statutory filing requirements and standard operating procedures

Perform and review client KYC processes

Maintain general filing of documents and statutory books

Update and maintain records and information in ViewPoint

Ensure filing deadlines are met

Complete timesheets accurately and in a timely manner

Assist in the preparation of reports and schedules to be delivered to clients and other external parties

Perform other duties as assigned by the team leader

Key Requirements

Relevant working experience gained in a professional firm, law firm, or CPA firm is an advantage

Good computer skills; familiarity with the ViewPoint system is an advantage

Strong attention to detail with a high degree of accuracy

Good business writing and communication skills

Good command of both spoken and written English; proficiency in Mandarin or Cantonese is an advantage

Able to work independently and perform effectively under pressure

Able to follow defined processes

Professional Services More than 10,000 employees

With over 13,000 colleagues in more than 125 offices across 87 jurisdictions, all working to the same high standards of service and security, we provide our clients with local expertise where it is needed most. Our locations cover 92% of world GDP and 95% of FDI inflow.

We are a key part of our clients’ governance, providing the accounting, tax, payroll, fund administration and legal entity management services essential to their success. We make sure rules are followed, reputations protected and operational compliance maintained.

With over 13,000 colleagues in more than 125 offices across 87 jurisdictions, all working to the same high standards of service and security, we provide our clients with local expertise where it is needed most. Our locations cover 92% of world GDP and 95% of FDI inflow.

We are a key part of our clients’ governance, providing the accounting, tax, payroll, fund administration and legal entity management services essential to their success. We make sure rules are followed, reputations protected and operational compliance maintained.