Associate, Corporate Secretarial (HK Support)

TMF Administrative Services Malaysia Sdn. Bhd.; Labuan; On-site; MYR 40,000 - 60,000; Full time

Job summary

TMF Administrative Services Malaysia Sdn. Bhd. is seeking an Associate, Corporate Secretarial (HK Support) to assist in all corporate secretarial matters, including document creation, resolutions, statutory filings, and client communications.

The role involves handling immigration matters, KYC, and maintaining statutory books. You will prepare AGM/Annual Return documents, ensure compliance with local laws, and manage filing deadlines while coordinating with government authorities and clients.

Qualifications

• Assist in corporate secretarial matters: preparing documents, resolutions, filings, and updating statutory registers.
• Handle immigration matters for clients and ensure compliance with local laws and regulations.

Responsibilities

• Prepare Annual Return / AGM documents.
• Handle various e-filing with government authorities to maintain client database and handle client liaison work.
• Oversee issuing of invoices and follow up on payments.
• Incorporation of local companies as requested by clients.
• Prepare and arrange statutory forms for filing; ensure compliance with statutory filing requirements.
• Perform and review client's KYC.
• General filing of documents and statutory books.
• Update and maintain records/information in ViewPoint.
• Ensure filing deadlines are met.
• Completes time sheets accurately and timely.
• Assist in preparing reports and schedules for clients and external parties.
• Perform other duties as assigned by team leader.

Job description

Associate, Corporate Secretarial (HK Support)

TMF Administrative Services Malaysia Sdn. Bhd. 2.9 View all jobs

• Assist in all corporate secretarial matters i.e. Preparing documents, resolutions, statutory filing, updating statutory registers, handling immigration matters for clients, handle document to ensure compliance with local companies law, rules and regulations.
• Prepare Annual Return / Annual General Meeting documents.
• Handling various e-filing with government authorities, to maintain and update client database and to handle client liaison work as appropriate.
• Oversee issuing of invoices and following up on payments.
• Incorporation of local companies as and when requested by clients
• Prepare and arrange statutory forms for filing. Ensure compliance with statutory filing requirements and standard operating procedures.
• Perform and review client's KYC.
• General filing of documents and statutory books
• Update and maintain records/information in ViewPoint
• Ensure filing deadlines are met
• Completes time sheets in an accurate and timely manner
• Assist in the preparation of reports and schedules that are to be delivered to the clients and other external parties.
• Perform other duties as assigned by team leader

Associate, Corporate Secretarial (HK Support)

Closing 30-Jun-2026

With over 13,000 colleagues in more than 125 offices across 87 jurisdictions, all working to the same high standards of service and security, we provide our clients with local expertise where it is needed most. Our locations cover 92% of world GDP and 95% of FDI inflow.

We are a key part of our clients’ governance, providing the accounting, tax, payroll, fund administration and legal entity management services essential to their success. We make sure rules are followed, reputations protected and operational compliance maintained.

With over 13,000 colleagues in more than 125 offices across 87 jurisdictions, all working to the same high standards of service and security, we provide our clients with local expertise where it is needed most. Our locations cover 92% of world GDP and 95% of FDI inflow.

We are a key part of our clients’ governance, providing the accounting, tax, payroll, fund administration and legal entity management services essential to their success. We make sure rules are followed, reputations protected and operational compliance maintained.