Associate - Corporate Secretarial Services

TMF Group; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Accessible by public transport

Flexible working arrangements

Global client exposure

Internal career opportunities

Job summary

TMF Group in Kuala Lumpur seeks an associate to assist in handling a portfolio of incorporated companies and ensure smooth corporate secretarial matters for clients. You will prepare documents, maintain statutory books, and ensure compliance under local regulations.

The role involves e-filing with authorities, client liaison, invoicing, and handling KYC. Strong English and attention to detail are essential; Mandarin/Cantonese is a plus. A bachelor's degree and ICSA studies are preferred.

Qualifications

• Minimum Bachelor's Degree and ICSA student preferred.
• Experience in professional firm / law firm / CPA firm is an advantage.
• Good computer skills and familiarity with Viewpoint system is an advantage.
• Attentive to details with a high degree of accuracy.
• Good business writing and communication skills.
• Good command of both spoken and written English; Mandarin/Cantonese a plus.
• Independent and able to work under pressure.
• Able to follow defined processes.

Responsibilities

• Assist in corporate secretarial matters: preparing documents, resolutions, statutory filings, updating registers, and handling client immigration matters.
• Prepare Annual Return / AGM documents.
• Handle e-filing with government authorities and client liaison.
• Oversee issuing invoices and follow up on payments.
• Incorporation of local companies as requested by clients.
• Prepare and arrange statutory forms for filing and ensure compliance.
• Perform and review client's KYC.
• Update and maintain records in ViewPoint.
• Ensure filing deadlines are met.
• Complete timesheets accurately and timely.
• Assist in preparation of reports and schedules for clients and external parties.
• Perform other duties as assigned by team leader.

Skills

English fluency

Mandarin/Cantonese

Communication skills

Attention to detail

Independent work

Time management

Education

Bachelor's degree

ICSA candidate preferred

Tools

Viewpoint system

Job description

We never ask for any kind of payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment or asked to make a purchase, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.

ABOUT TMF GROUP

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world. As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

Job Purpose

The associate assists in handling a portfolio of incorporated companies and ensures that all company secretarial matters of clients are handled.

Responsible for the preparation of corporate secretarial related documents and maintenance of statutory books whilst ensuring adherence and compliance to the regulations under the country they serve.

Job Responsibilities

• Assist in all corporate secretarial matters i.e. Preparing documents, resolutions, statutory filing, updating statutory registers, handling immigration matters for clients, handle document to ensure compliance with local companies law, rules and regulations.
• Prepare Annual Return / Annual General Meeting documents.
• Handling various e-filing with government authorities, to maintain and update client database and to handle client liaison work as appropriate.
• Oversee issuing of invoices and following up on payments.
• Incorporation of local companies as and when requested by clients
• Prepare and arrange statutory forms for filing. Ensure compliance with statutory filing requirements and standard operating procedures.
• Perform and review client's KYC.
• General filing of documents and statutory books
• Update and maintain records/information in ViewPoint
• Ensure filing deadlines are met
• Completes time sheets in an accurate and timely manner
• Assist in the preparation of reports and schedules that are to be delivered to the clients and other external parties.
• Perform other duties as assigned by team leader

Key requirements

• Minimum Bachelor's Degree and ICSA student preferred;
• Relevant working experience gained in professional firm / law firm / CPA firm as an advantage;
• Good computer skills and familiar with Viewpoint system as an advantage;
• Attentive to details with a high degree of accuracy;
• Good business writing and communication skills;
• Good command of both spoken and written English, proficiency in Mandarin/Cantonese as an advantage;
• Independent and able to work under pressure;
• Able to follow defined processes.

WHAT’S IN IT FOR YOU

• Our offices are easily accessible by public transportation (LRT & Monorail).
• Flexible working arrangements.
• Work with colleagues and clients around the world on interesting and challenging work.
• We provide internal career opportunities so you can take your career further within TMF.