Human Resources Specialist

RSH Consulting; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

RSH Consulting in Kuala Lumpur invites an HR & Administrative Officer to support recruitment, onboarding, payroll data, and employee records. You will coordinate training, maintain HR databases, and ensure compliance with labor laws and company policies.

We seek a proactive professional with a Bachelor's in HR/BA, 2 years' experience, strong Microsoft Office skills, and excellent organizational abilities. Multitasking, confidentiality, and teamwork are essential for success in our busy office

Qualifications

• Bachelor's degree in human resources, Business Administration, or a related field.
• 2 years of HR and administrative experience.
• Knowledge of labor laws and HR best practices.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with HRMS software is an advantage.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Attention to detail and confidentiality.
• Problem-solving and decision-making skills.
• Ability to multitask and work under pressure.
• Teamwork and customer-service orientation.

Responsibilities

• Assist in recruitment activities, including job posting, screening resumes, scheduling interviews, and onboarding new employees.
• Maintain employee records and HR databases.
• Prepare employment contracts, offer letters, and other HR documents.
• Manage attendance, leave records, and employee timesheets.
• Coordinate employee training and development programs.
• Support payroll processing by providing accurate employee data.
• Handle employee grievances and maintain positive employee relations.
• Ensure compliance with labor laws, company policies, and HR procedures.
• Assist in performance appraisal and employee engagement activities.
• Manage office supplies inventory and procurement.
• Coordinate office maintenance and vendor relationships.
• Organize meetings, events, and travel arrangements.
• Maintain office records, files, and documentation.
• Handle incoming and outgoing correspondence.
• Monitor office facilities and ensure a safe, organized work environment.
• Support management with administrative reports and documentation.
• Coordinate with external service providers and government agencies when required.

Skills

Communication skills

Microsoft Office

Organizational skills

Confidentiality

Teamwork

Education

Bachelor's degree in HR/BA or related field

Tools

HRMS software

Job description

• Assist in recruitment activities, including job posting, screening resumes, scheduling interviews, and onboarding new employees.
• Maintain employee records and HR databases.
• Prepare employment contracts, offer letters, and other HR documents.
• Manage attendance, leave records, and employee timesheets.
• Coordinate employee training and development programs.
• Support payroll processing by providing accurate employee data.
• Handle employee grievances and maintain positive employee relations.
• Ensure compliance with labor laws, company policies, and HR procedures.
• Assist in performance appraisal and employee engagement activities.

Administrative Duties

• Manage office supplies inventory and procurement.
• Coordinate office maintenance and vendor relationships.
• Organize meetings, events, and travel arrangements.
• Maintain office records, files, and documentation.
• Handle incoming and outgoing correspondence.
• Monitor office facilities and ensure a safe, organized work environment.
• Support management with administrative reports and documentation.
• Coordinate with external service providers and government agencies when required.

Required Qualifications

• Bachelor's degree in human resources, Business Administration, or a related field.
• 2 years of experience in HR and administration roles.
• Knowledge of labor laws and HR best practices.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with HRMS software is an advantage.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Attention to detail and confidentiality.
• Problem-solving and decision-making skills.
• Ability to multitask and work under pressure.
• Teamwork and customer-service orientation.

Key Performance Indicators (KPIs)

• Time-to-fill vacancies.
• Employee retention rate.
• Accuracy of payroll and attendance records.
• Employee satisfaction and engagement levels.
Compliance with HR policies and legal requirements.
• Efficiency of office administration and cost control.