Human Resources Manager

HAWK FILTRATION (SEA) SDN. BHD.; Iskandar Puteri; On-site; MYR 96,000 - 144,000; Full time

Job summary

HAWK FILTRATION (SEA) SDN. BHD. is seeking an experienced HR/Admin Manager to support multiple HR disciplines, including recruitment, onboarding, employee relations, performance management, training and development, and general administration.

The incumbent will be highly organized and capable of handling confidential information, with duties spanning payroll, policy compliance, training coordination, and office administration for a manufacturing environment in Malaysia.

Qualifications

• At least 5 years of experience in a similar HR/Admin Manager role.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• Proficient in HRIS, payroll processing and Microsoft Office suite.
• In-depth knowledge of Malaysian employment laws and regulations.
• Proactive, organised, and able to manage multiple tasks and priorities simultaneously.

Responsibilities

• Talent Acquisition and Recruitment: Develop job descriptions and post job vacancies on various recruitment platforms.
• Onboarding and Offboarding: Facilitate onboarding, orientation, policies, and documentation; manage offboarding and asset return.
• Employee Relations: Act as a point of contact for HR policies; resolve issues; support engagement initiatives; oversee payroll processing.
• Performance Management: Provide guidance on performance reviews and follow-up actions.
• Training and Development: Coordinate training sessions and identify training needs; maintain records.
• HR Administration: Maintain employee records; prepare HR reports; manage leave records.
• General Administration: Manage office tasks, facilities, vendor relationships, events.
• Compliance and Policy Management: Ensure compliance with labor laws and company policies; conduct audits.

Skills

HR management

Payroll processing

HR information systems

Communication skills

Tools

HRIS

Microsoft Office

Job description

We are one of the China MNC which is a major driving force behind the growth of China's filter industry, and is also reputablemanufacturer behind numerous filtration products in both locally and on the international stage.

In recent years, we have expanded its business and operations to countries that cementing our group’s foothold in South EastAsia such in Malaysia now.

When you work in our organisation, you're working for a multinational company that is deeply involved in its communities andcommitted to preserving the environment.

You're working at a company group that has a positive impact on the world by meeting the ever-evolving needs of thecomprehensive range of air, gas and liquid filtrations industry.

And you're working at a company that recognizes and rewards your talents with a competitive salary and excellent benefits.

Job Description

The candidate will play a crucial role in supporting the HR and administrative functions of the company. This position requires a well-rounded professional who is capable of managing multiple HR disciplines, including recruitment, on-boarding, employee relations, performance management, training and development, and general administrative duties. The ideal candidate will be highly organized, proactive, and capable of handling sensitive information with utmost confidentiality.

Job Responsibilities

1. Talent Acquisition and Recruitment:
   • Develop job descriptions and post job vacancies on various recruitment platforms.
   • Screen resumes, conduct initial interviews, and coordinate interview schedules with hiring managers.
   • Prepare offer letters and employment contracts
2. Onboarding and Offboarding:
   • Facilitate the onboarding process for new employees, including orientation sessions, introduction to company policies, and ensuring all necessary documentation is completed.
   • Manage the offboarding process, including exit interviews and ensuring the return of company property.
3. Employee Relations:
   • Act as a point of contact for employees regarding HR policies, procedures, and programs.
   • Resolve employee issues and conflicts in a professional and timely manner.
   • Support the implementation of employee engagement initiatives and activities.
   • Oversee full spectrum of payroll processing activities including computing wages, bonus, allowances, overtime, claims, payroll deduction, advance payments and others.
   • Manage monthly payroll reports and documents accurately.
   • Conduct job evaluation and salary benchmarking studies.
   • Plan & develop a sound compensation & benefits system to achieve external competitiveness and internal equity.
4. Performance Management:
   • Provide support and guidance to managers and employees on performance-related matters.
   • Track and document performance reviews and follow-up actions.
5. Training and Development:
   • Coordinate training sessions and workshops for employees.
   • Identify training needs and develop training programs.
   • Maintain training records and ensure compliance with training requirements.
6. HR Administration:
   • Maintain employee records and ensure data accuracy in HR systems.
   • Prepare HR reports and analytics as required.
   • Manage employee leave records and ensure compliance with leave policies.
7. General Administration:
   • Manage the administration team with office management tasks, including maintaining office supplies, coordinating facility maintenance, and managing vendor relationships.
   • Assist in organizing company events and meetings.
   • Handle general administrative tasks, including filing, document management, and correspondence.
8. Compliance and Policy Management:
   • Ensure compliance with labor laws and company policies.
   • Assist in the development and implementation of HR policies and procedures.
   • Conduct regular audits of HR processes to ensure compliance and identify areas for improvement.

Job Requirements

• At least 5 years of experience in a similar HR/Admin Manager role, preferably in the manufacturing industry.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels
• Strong problem-solving and decision-making abilities, with a focus on providing practical and strategic HR solutions
• Proficient in HR information systems, payroll processing, and Microsoft Office suite.
• In-depth knowledge of Malaysian employment laws and regulations
• Proactive, organised, and able to manage multiple tasks and priorities simultaneously