Human Resources Executive

Adecco; Kuala Lumpur; On-site; MYR 33,000 - 67,000; Full time

Job summary

Adecco Malaysia is seeking a proactive and detail-oriented Human Resources Associate to support the day-to-day HR operations, recruitment coordination, onboarding and offboarding activities, payroll support, and employee record management in Kuala Lumpur.

The ideal candidate is organized, hands-on, and able to manage multiple priorities in a fast-paced environment, with a Diploma or Bachelor's in HR and 2–3 years of relevant HR experience.

Qualifications

• Diploma or Degree in HR/BA or related field required.
• Professional HR qualifications are a plus.
• 2–3 years HR generalist/ operations experience preferred.
• Strong communication and stakeholder engagement abilities.
• Attention to detail in handling employee data and docs.

Responsibilities

• Support end-to-end HR operations in policies and procedures.
• Coordinate recruitment: postings, interviews, references.
• Oversee onboarding and offboarding for a smooth employee experience.
• Maintain accurate employee records in the HRIS.
• Prepare HR letters and employee communications.
• Assist payroll administration and annual tax filing.
• Generate HR reports for management.
• Respond to HR policy queries from employees.
• Support HR initiatives and projects as needed.
• Assist HR Manager with other duties.

Skills

Communication skills

Interpersonal skills

Attention to detail

Organizational skills

Multitasking

Time management

Independence

MS Office

HRIS experience

Education

Diploma or Bachelor's in HR/BA

HR professional qualification (advantage)

Tools

Microsoft Office

HRIS systems

Job description

Adecco's client is seeking a proactive and detail-oriented Human Resources Associate to support the day-to-day HR operations and employee lifecycle processes. This role will work closely with the HR team to ensure smooth execution of HR administration, recruitment coordination, onboarding and offboarding activities, payroll support, and employee record management. The ideal candidate is organized, hands-on, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Support the execution of end-to-end HR operational processes and transactions in accordance with established policies and procedures.
• Coordinate recruitment activities, including job advertisement postings, interview scheduling, candidate communications, and reference checks.
• Manage and facilitate employee onboarding and offboarding processes, ensuring a seamless employee experience and compliance with internal requirements.
• Maintain accurate and up-to-date employee records within the HR Information System (HRIS).
• Prepare HR-related documentation, including employment verification letters, confirmation letters, and other employee correspondence.
• Support payroll administration and annual tax filing processes, ensuring compliance with statutory requirements and company policies.
• Generate and maintain HR reports and records as required by management.
• Respond to employee enquiries on HR policies, procedures, and general HR matters in a timely and professional manner.
• Provide administrative support for various HR initiatives and projects.
• Undertake any other duties and responsibilities assigned by the Human Resources Manager.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
• Professional qualifications in Human Resource Management will be an added advantage.
• Minimum 2–3 years of relevant HR experience, preferably in a generalist or HR operations capacity.
• Strong communication and interpersonal skills with the ability to engage effectively with employees across all levels.
• High attention to detail with strong accuracy in handling employee data and documentation.
• Excellent organizational, multitasking, and time management skills.
• Self-motivated and able to work independently while managing competing priorities and meeting deadlines.
• Proficient in Microsoft Office applications; experience with HRIS systems will be an added advantage.