Human Resources Executive

Hernan Corporation Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 50,000; Full time

Job summary

Hernan Corporation Sdn Bhd in Kuala Lumpur seeks an HR administrator to manage foreign workers' documentation, permits, passports and related records, and to coordinate applications, renewals, medical check-ups and statutory compliance.

The role includes liaising with authorities and agents, maintaining accurate records, coordinating training programs, audits, and hostel operations to ensure safety, cleanliness and adherence to company policies.

Qualifications

• Fresh graduates are encouraged to apply.
• 0–2 years of experience in HR administration, employee engagement, training coordination, foreign worker administration or a related field.
• Internship experience in HR or administration will be considered.
• Prior experience in foreign worker administration or immigration matters is an advantage but not mandatory.

Responsibilities

• Manage and monitor foreign workers' documentation, permits, passports and employment-related records.
• Coordinate matters related to foreign worker applications, renewals, medical check-ups and statutory requirements.
• Liaise with relevant authorities, agents and external parties on foreign worker matters.
• Maintain accurate and up-to-date foreign worker records.
• Coordinate and arrange internal and external training programmes for employees.
• Maintain training records, attendance and supporting documentation.
• Monitor training requirements and ensure completion within the required timeline.
• Assist in preparing training reports and documentation for audit purposes.
• Maintain proper HR and administrative documentation and records.
• Prepare and organize documents required for internal and external audits.
• Ensure HR documentation complies with company policies and relevant statutory requirements.
• Follow up on audit findings and assist in implementing corrective actions.
• Manage and monitor employee hostel operations and facilities.
• Ensure hostel cleanliness, safety and compliance with company requirements.
• Coordinate hostel allocation, check-in/check-out and employee movement.
• Conduct regular hostel inspections and follow up on maintenance or other issues.

Skills

HR processes

Administrative skills

Communication skills

English & BM

MS Office

Organizational skills

Confidential data

Immigration compliance

Education

HR/Business degree

Job description

• Manage and monitor foreign workers' documentation, permits, passports and employment-related records.
• Coordinate matters related to foreign worker applications, renewals, medical check-ups and statutory requirements.
• Liaise with relevant authorities, agents and external parties on foreign worker matters.
• Maintain accurate and up-to-date foreign worker records.

2. Training & Development

• Coordinate and arrange internal and external training programmes for employees.
• Maintain training records, attendance and supporting documentation.
• Monitor training requirements and ensure completion within the required timeline.
• Assist in preparing training reports and documentation for audit purposes.

3. Audit & Documentation

• Maintain proper HR and administrative documentation and records.
• Prepare and organize documents required for internal and external audits.
• Ensure HR documentation complies with company policies and relevant statutory requirements.
• Follow up on audit findings and assist in implementing corrective actions.
• Manage and monitor employee hostel operations and facilities.
• Ensure hostel cleanliness, safety and compliance with company requirements.
• Coordinate hostel allocation, check-in/check-out and employee movement.
• Conduct regular hostel inspections and follow up on maintenance or other issues.

Qualification & Requirements

Education

• Diploma or Bachelor's Degree in Human Resources Management, Business Administration, Management or a related discipline.
• Fresh graduates are encouraged to apply.

Experience

• 0–2 years of experience in HR administration, employee engagement, training coordination, foreign worker administration or a related field.
• Internship experience in HR or administration will be considered.
• Prior experience in foreign worker administration or immigration matters is an advantage but not mandatory.

Knowledge & Skills

• Basic understanding of HR processes and employment practices.
• Good administrative and documentation skills.
• Good communication and interpersonal skills.
• Good command of written and spoken English and Bahasa Malaysia.
• Proficient in Microsoft Office, particularly Word and Excel.
• Strong organizational and follow-up skills.
• Detail-oriented and able to handle confidential employee information.
• Willingness to learn foreign worker, immigration and HR compliance processes.

Personal Attributes

• Responsible and dependable.
• Proactive and willing to take ownership.
• Approachable and people-oriented.
• Able to work independently with appropriate guidance.
• Mature and professional when handling employee matters.
• Comfortable communicating with employees from diverse backgrounds.