Human Resources Assistant

RT Pastry House Sdn Bhd; Seri Kembangan; On-site; MYR 40,000 - 54,000; Full time

Job summary

RT Pastry House Sdn Bhd in Malaysia is seeking an HR professional to manage the full recruitment process, from sourcing and screening to interview coordination, offers and onboarding.

You will maintain employee records, update the organisation structure, prepare HR letters, and support day-to-day HR operations including attendance, leave, payroll matters and confidential records. The role also involves audits, reports, and policy implementation.

Job description

• Handle the full recruitment process, from sourcing and screening candidates to interview coordination, selection, job offer and hiring.
• Coordinate the pre-employment and onboarding process for new employees, including preparation of relevant documents, employee records and necessary arrangements.
• Maintain and update employee records in the HR database, including new hires, promotions, transfers, position changes and resignations.
• Assist in ensuring all new joiners complete the required employment documents and onboarding procedures.
• Maintain and update the organisation structure and employee position records.
• Prepare employment-related documents, HR letters and formal communications to employees.
• Assist in the day-to-day HR operations, including attendance, leave, payroll-related matters and employee records.
• Maintain the accuracy, integrity and confidentiality of HR files and records.
• Conduct periodic audits of HR files and records to ensure all required documents are properly collected, updated and filed.
• Prepare monthly and quarterly HR reports for management review, including recruitment, attendance, employee turnover and other HR-related reports.
• Attend to employees’ enquiries, grievances and complaints, and provide appropriate assistance or guidance where necessary.
• Assist in ensuring HR policies, procedures and company directives are properly communicated and implemented.
• Perform any other ad-hoc duties and responsibilities as assigned by the Superior and/or Management.