Human Resources Assistant

Private Advertiser; Seberang Perai; On-site; MYR 36,000 - 58,000; Full time

Job summary

Private Advertiser in Perai, Penang, is seeking a dedicated Human Resources Assistant on a full-time basis to support HR operations and keep workforce records compliant. You will provide essential administrative and operational support across HR processes and assist with onboarding, immigration compliance, and employee documentation.

The role emphasizes strong organisation, confidential handling of information, and effective communication in English and Bahasa Malaysia, with opportunities for

Qualifications

• Minimum 2–5 years in admin or HR support
• Experience with foreign worker management is a plus
• Strong written and verbal communication in English and Bahasa Malaysia
• Proficiency in MS Office applications and data handling

Responsibilities

• Providing comprehensive administrative support to the Human Resources team.
• Processing and maintaining employee records, ensuring accuracy and compliant filing.
• Ensure immigration regulations and government policies, including foreign workers’ applications and permit renewals.
• Ensure hostels meet government regulations and are well-maintained.
• Lead employee engagement programs and handle disciplinary issues.
• Manage foreign employees, including EP applications, insurance, taxation and related matters.
• Monitor attendance, leave records, and performance appraisal data.
• Supporting the preparation and distribution of HR correspondence, policies, and announcements to staff
• Assisting with the coordination of induction programmes and onboarding activities
• Supporting HR events, training sessions, and employee engagement activities
• Providing general admin support such as photocopying, filing, data entry and office duties
• Assisting with HR reports and documentation for management review
• Liaising with employees to respond to routine HR enquiries and provide basic guidance

Skills

Organisational skills

Time management

Bilingual English

Confidentiality

Tools

Microsoft Word

Excel

Outlook

Job description

About the role

Seeking a dedicated and organised Human Resources Assistant to join our team on a full-time basis in Perai, Penang. This is a key administrative support position that plays an integral role in supporting our Human Resources department. You will provide essential administrative and operational support to HR functions, contributing directly to the effective management of our workforce and the smooth operation of HR processes across the organisation.

What you'll be doing

Providing comprehensive administrative support to the Human Resources team.

Processing and maintaining employee records, ensuring all documentation is accurate, up-to-date, and properly filed in compliance with organisational policies.

Ensure compliance with immigration regulations and government policies, including foreign workers’ applications and permit renewals.

Ensure hostels meet government regulations and are well-maintained.

Lead employee engagement programs and handle disciplinary issues.

Manage foreign employees, including EP applications, insurance, taxation and related matters.

Monitor employee attendance, leave records, and performance appraisal data.

Supporting the preparation and distribution of HR correspondence, policies, and announcements to staff

Assisting with the coordination of employee induction programmes and onboarding activities

Supporting the organisation and administration of HR-related events, training sessions, and employee engagement activities

Providing general administrative support such as photocopying, filing, data entry, and general office duties as required

Assisting with the compilation of HR reports and documentation for management review

Liaising with employees to respond to routine HR enquiries and providing basic HR guidance

What we're looking for

A minimum of 2 - 5 years' experience in an administrative or HR support role, or equivalent experience in an office environment

Experience in foreign worker management and work permit administration is an added advantage.

Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines

Excellent written and verbal communication skills in English and Bahasa Malaysia

Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook

A professional approach to confidentiality and data protection, with an understanding of the sensitivity of HR information

Strong attention to detail and accuracy, particularly when handling employee records and documentation

A proactive and helpful approach to supporting colleagues and responding to requests

Knowledge of Malaysian employment laws and HR practices is advantageous

A commitment to maintaining confidentiality and upholding professional standards in all HR matters

What we offer

We offer a competitive salary package commensurate with experience and qualifications. As a valued member of our team, you will benefit from a professional working environment, opportunities for career development within the HR function, and access to training and development programmes. We are committed to supporting the wellbeing and growth of our employees and offer a range of benefits designed to support work-life balance and employee satisfaction.