Human Resources Assistant

Jobstreet Malaysia; Seberang Perai; On-site; MYR 36,000 - 47,000; Full time

Job summary

Jora Malaysia is seeking a dedicated Human Resources Assistant to join our team in Perai, Penang on a full-time basis. You will provide essential HR administrative support, manage employee records, and help ensure compliance with immigration regulations and policies.

You will also coordinate onboarding, HR events, and engagement activities, while handling attendance data, performance records, and routine HR enquiries.

Qualifications

• 2–5 years' experience in an administrative or HR support role.
• Experience in foreign worker management and work permit administration is an added advantage.
• Strong organisational and time management skills with ability to prioritise multiple tasks.

Responsibilities

• Providing comprehensive administrative support to the HR team.
• Processing and maintaining employee records in compliance with policies.
• Ensure compliance with immigration regulations and government policies for foreign workers.
• Ensure hostels meet government regulations and are well-maintained.
• Lead employee engagement programs and handle disciplinary issues.
• Manage foreign employees, including EP applications, insurance, taxation and related matters.
• Monitor attendance, leave records and performance appraisal data.
• Assist with HR correspondence, policies, and announcements.
• Coordinate induction programmes and onboarding activities.
• Assist with HR events, training sessions, and engagement activities.
• Provide general administrative support and data entry.

Skills

Administrative support

HR support

Time management

Communication

Tools

MS Word

MS Excel

MS Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Seeking a dedicated and organised Human Resources Assistant to join our team on a full-time basis in Perai, Penang. This is a key administrative support position that plays an integral role in supporting our Human Resources department. You will provide essential administrative and operational support to HR functions, contributing directly to the effective management of our workforce and the smooth operation of HR processes across the organisation.

What you'll be doing

Providing comprehensive administrative support to the Human Resources team.

Processing and maintaining employee records, ensuring all documentation is accurate, up-to-date, and properly filed in compliance with organisational policies.

Ensure compliance with immigration regulations and government policies, including foreign workers’ applications and permit renewals.

Ensure hostels meet government regulations and are well-maintained.

Lead employee engagement programs and handle disciplinary issues.

Manage foreign employees, including EP applications, insurance, taxation and related matters.

Monitor employee attendance, leave records, and performance appraisal data.

Supporting the preparation and distribution of HR correspondence, policies, and announcements to staff

Assisting with the coordination of employee induction programmes and onboarding activities

Supporting the organisation and administration of HR-related events, training sessions, and employee engagement activities

Providing general administrative support such as photocopying, filing, data entry, and general office duties as required

Assisting with the compilation of HR reports and documentation for management review

Liaising with employees to respond to routine HR enquiries and providing basic HR guidance

What we're looking for

A minimum of 2 - 5 years' experience in an administrative or HR support role, or equivalent experience in an office environment

Experience in foreign worker management and work permit administration is an added advantage.

Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines

Excellent written and verbal communication skills in English and Bahasa Malaysia

Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook

A professional approach to confidentiality and data protection, with an understanding of the sensitivity of HR information

Strong attention to detail and accuracy, particularly when handling employee records and documentation

A proactive and helpful approach to supporting colleagues and responding to requests

Knowledge of Malaysian employment laws and HR practices is advantageous

A commitment to maintaining confidentiality and upholding professional standards in all HR matters

What we offer

We offer a competitive salary package commensurate with experience and qualifications. As a valued member of our team, you will benefit from a professional working environment, opportunities for career development within the HR function, and access to training and development programmes. We are committed to supporting the wellbeing and growth of our employees and offer a range of benefits designed to support work-life balance and employee satisfaction.