HR Executive

ELITE MATERIAL (PENANG) SDN. BHD.; Simpang Ampat; On-site; MYR 50,000 - 70,000; Full time

Job summary

ELITE MATERIAL (PENANG) SDN. BHD. is seeking an experienced HR Executive to join our Simpang Ampat, Penang team.

This full-time role supports the HR function, drives our people strategy, and fosters a positive workplace culture. You will handle employee relations, compliance with employment regulations, onboarding and offboarding, and HR documentation. Mandarin proficiency is highly preferred for communication with Mandarin-speaking staff and translation of HR materials.

Qualifications

• Diploma or Bachelor's degree in Human Resources, Business Administration or related field.
• Minimum 2 years of relevant HR experience, preferably in recruitment and HR administration.
• Strong knowledge of Malaysian employment law and labor regulations.
• Proficiency in HR information systems and Microsoft Office applications.
• Excellent communication and interpersonal skills.
• Familiar with end-to-end recruitment processes, sourcing techniques, and recruitment platforms.
• Knowledge of onboarding, offboarding, employment contracts, and HR documentation.

Responsibilities

• Manage end-to-end recruitment activities for Direct Labor (DL) and Indirect Labor (IDL) positions, including posting, sourcing, screening, interviewing, selection, and onboarding.
• Partner with hiring managers to understand manpower requirements and define candidate profiles.
• Source qualified candidates through job portals, social media, employee referrals, and internal databases.
• Coordinate interview arrangements and collaborate with hiring managers throughout the selection process.
• Coordinate employee onboarding and offboarding processes.
• Prepare, maintain, and administer employment contracts, confidentiality agreements, and other HR documentation.
• Process employment-related administration, including hiring, termination, and contract renewals.
• Maintain recruitment records, HR reports, and employee data to ensure accuracy and timely reporting.
• Prepare HR metrics and management reports, including staffing levels, turnover rate, retention rate, and reward & disciplinary statistics.
• Support employer branding initiatives, career fairs, and other recruitment activities.
• Support continuous improvement initiatives and employee suggestion programs.
• Process employee referral bonus applications.
• Collaborate with the HR team on workforce planning and talent pipeline development.
• Stay updated on recruitment trends, sourcing strategies, and HR best practices.
• Perform other duties and provide administrative support as assigned by the immediate supervisor.
• Proficiency in Mandarin Chinese is highly preferred for translation of HR policies and documents.

Skills

Communication skills

Interpersonal skills

Organizational skills

Problem-solving

Multitasking

Teamwork

Education

Diploma or Bachelor's degree in HR or related field

Tools

MS Office

HRIS

ATS

Job description

About us

ELITE MATERIAL (PENANG) SDN. BHD. is a dynamic and growing organization committed to delivering excellence across our operations. We pride ourselves on fostering a collaborative workplace culture where innovation and continuous improvement are valued. Our team is dedicated to supporting business growth whilst maintaining the highest standards of employee engagement and organizational development.

About the role

We are seeking an experienced and enthusiastic HR Executive to join our team in Simpang Ampat, Penang. This is a full-time position that plays a crucial role in supporting our human resources function and driving our people strategy. The HR Executive will be instrumental in fostering a positive workplace culture, managing employee relations, and ensuring compliance with employment regulations. You will work closely with management and employees alike to deliver effective HR solutions that support both organizational objectives and employee wellbeing.

Key responsibilities

• Manage end-to-end recruitment activities for Direct Labor (DL) and Indirect Labor (IDL) positions, including job posting, sourcing, screening, interviewing, selection, and onboarding.
• Partner with hiring managers to understand manpower requirements and define candidate profiles.
• Source qualified candidates through various recruitment channels, including job portals, social media, employee referrals, and internal databases.
• Coordinate interview arrangements and collaborate with hiring managers throughout the selection process.
• Coordinate employee onboarding and offboarding processes.
• Prepare, maintain, and administer employment contracts, confidentiality agreements, and other employment-related documentation.
• Process employment-related administration, including hiring, termination, and contract renewals.
• Maintain recruitment records, HR reports, and employee data to ensure accuracy and timely reporting.
• Prepare HR metrics and management reports, including staffing levels, turnover rate, retention rate, and reward & disciplinary statistics.
• Support employer branding initiatives, career fairs, and other recruitment activities.
• Support continuous improvement initiatives and employee suggestion programs.
• Process employee referral bonus applications.
• Collaborate with the HR team on workforce planning and talent pipeline development.
• Stay updated on recruitment trends, sourcing strategies, and HR best practices.
• Perform other duties and provide administrative support as assigned by the immediate supervisor.

What we’re looking for

• Diploma or Bachelor's degree in Human Resources, Business Administration or a related field
• Minimum 2 years of relevant experience in Human Resources, preferably in recruitment and HR administration. Experience in either an in-house HR team or recruitment agency is an advantage.
• Strong knowledge of Malaysian employment law and labor regulations
• Proficiency in HR information systems and Microsoft Office applications
• Excellent communication and interpersonal skills with the ability to build effective relationships across all levels
• Familiar with end-to-end recruitment processes, sourcing techniques, and recruitment platforms.
• Knowledge of employment lifecycle administration, including onboarding, offboarding, employment contracts, and HR documentation.
• Strong communication, interpersonal, organizational, and problem-solving skills.
• Ability to manage multiple vacancies and priorities in a fast‑paced environment.
• Proficient in Microsoft Office applications (Excel, Word, and PowerPoint). Experience with HRIS or Applicant Tracking Systems (ATS) is an advantage.
• Detail‑oriented, proactive, and able to work independently as well as collaboratively in a team.

Proficiency in Mandarin Chinese (spoken, written and reading) is highly preferred. The role requires frequent communication with Mandarin‑speaking employees and stakeholders, as well as translation of HR policies, SOPs, training materials, employment documents and internal communications between English and Chinese.

What we offer

ELITE MATERIAL (PENANG) SDN. BHD. is committed to supporting the professional and personal development of our employees. We offer competitive remuneration packages, opportunities for career progression, and a supportive work environment where your contributions are valued and recognized. We provide access to training and development programme designed to enhance your skills and career prospects. Our workplace culture emphasizes collaboration, respect, and continuous improvement. We believe in maintaining a healthy work‑life balance and encourage open communication between all team members. Additionally, we offer a range of employee benefits designed to support your wellbeing and job satisfaction.