Human Resources Assistant

Konica Minolta Business Technologies (Malaysia) Sdn Bhd; Ayer Keroh; On-site; MYR 28,000 - 44,000; Part time

Job summary

Konica Minolta Business Technologies (Malaysia) Sdn Bhd is seeking an HR Administrative Support role to assist in recruitment, manpower fulfillment, and HR data management. The role coordinates operator hiring activities, maintains accurate records, and supports contractor workforce administration in line with company policies.

Responsibilities include sourcing candidates, screening applications, coordinating interviews, onboarding, and maintaining HR trackers to ensure timely recruitment and

Qualifications

• Knowledge of basic employment laws and core HR processes.
• Proficiency with MS Office applications (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Attention to confidentiality and data integrity.

Responsibilities

• Assist HR Executive/Senior Executive in recruitment activities for operators and frontline workforce.
• Support sourcing through job portals, walk-ins, and career fairs.
• Screen applications and prepare candidate shortlists for review.
• Coordinate and schedule interviews with hiring managers.
• Manage attendance for interviews, tests, and onboarding processes.
• Follow up with candidates on offers, onboarding requirements, and reporting dates.
• Maintain recruitment trackers and HR data accuracy.
• Assist in meeting hiring targets and manpower plans.

Skills

Interpersonal skills

English and Malay proficiency

HR process knowledge

Education

Diploma/Certificate in HR or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Job Target

• To provide efficient administrative and operational support to the HR Executive and Senior HR Executive in recruitment, manpower fulfillment, employee records management, and HR administration. The role is responsible for coordinating operator hiring activities, maintaining accurate HR data and documentation, supporting contractor workforce administration, and ensuring timely execution of recruitment processes in accordance with company policies, manpower requirements, and compliance standards.

Job Descriptions

• Assist the HR Executive/Senior Executive in executing recruitment activities to support the organization's manpower requirements, particularly for operator and frontline workforce hiring.
• Support sourcing activities through job portals, walk-in interviews, career fairs, and other recruitment channels.
• Screen applications based on basic job requirements and prepare candidate shortlists for review by the hiring manager and HR team.
• Coordinate and schedule interviews between candidates and hiring managers, ensuring timely communication and follow-up.
• Manage candidate attendance for interviews, tests, and pre-employment processes.
• Follow up with successful candidates regarding offer acceptance, onboarding requirements, and reporting dates.
• Maintain recruitment trackers and databases, ensuring all hiring activities, candidate statuses, and manpower reports are updated accurately and promptly.
• Assist in meeting hiring targets and manpower plans by supporting timely recruitment and workforce replacement activities.

HR Administration & Data Management

• Maintain accurate employee records and personnel files in both hardcopy and electronic formats.
• Perform data entry and updates in HR systems, ensuring employee information is complete, accurate, and up to date.
• Prepare employment-related documents, including employment contracts, offer letters, confirmation letters, transfer letters, and other HR correspondence, as required.
• Maintain confidentiality of employee, candidate, and company information at all times.
• Support HR compliance initiatives and cooperate with internal and external audits when required.
• Practice secure handling, storage, sharing, and disposal of confidential information and documents.

Others

• Ensure an appropriate filing system by documenting systematically all relevant documents for easy retrieval and secure manner.
• Read the Information Security Policy and those supporting policies and guidelines that are relevant to their role.
• Implement good workplace practices of complying with the Information Security Policy.
• Responsibility for dealing securely with any information they have access to in the course of their duties.

Job Requirements

Qualification: Diploma / Certificate in Human Resources, Business Administration, Accounting, or equivalent.

Experience: Preferably 1 year of HR-related experience, with exposure to office administration and production operations functions.

Technical & Professional Skills: 1) Practical knowledge of basic employment laws and core HR processes. 2) Proficiency in Microsoft Office applications (Word, Excel, PowerPoint). 3) Strong consultation and interpersonal skills.

Language: Effectively bilingual in English and Bahasa Melayu.

Employment Type: under contract basis