Human Resources & Admin Executive

Promac Enterprises Sdn Bhd; Kepong; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Attractive salary package

Learning and development

Family-like working environment

Exposure into export market

Job summary

Promac Enterprises Sdn Bhd is seeking a Human Resources & Admin Executive to join our Kepong, Kuala Lumpur team on a full-time basis. You will bridge HR and administrative duties to support operations and employee engagement.

The role requires 2–3 years in HR & Admin, proficiency in MS Office and HRIS, and strong organisational and communication skills to work with staff at all levels.

Qualifications

• Diploma or Bachelor’s Degree in Human Resources, Business Administration or related field.
• 2–3 years of HR & Admin experience, preferably in manufacturing/SME.

Responsibilities

• Manage day-to-day HR & Admin operations and office administration.
• Coordinate training arrangements and HRD Corp grants/claims.
• Handle petty cash, stationery, stock control and record keeping.
• Develop and maintain HR & Admin SOPs, policies and documentation.
• Maintain fixed asset records and asset tagging.
• Coordinate employee welfare, engagement activities and events.
• Support performance management and annual appraisals.
• Administer employee benefits and insurance including enrolment, renewal and claims.
• Oversee office housekeeping, safety and security.
• Manage company vehicle administration (road tax, insurance, servicing).
• Ensure compliance with ISO, HACCP and GMP related HR & Admin processes.
• Prepare HR & Admin reports, org charts, memos and records.
• Monitor medical expenses and benefits, company store and disposals.
• Handle exit clearances and provide general support.

Skills

Organisational skills

Time management

Multitasking

Interpersonal skills

Problem solving

Proactive

Confidentiality

Education

Diploma or Bachelor’s degree in HR/Business Admin

Tools

Microsoft Office

HRIS

Job description

About the role
Promac Enterprises Sdn Bhd is seeking a Human Resources & Admin Executive to join our team on a full-time basis in Kepong, Kuala Lumpur. This is a pivotal position that bridges human resources and administrative functions, playing a key role in supporting our organisational operations and employee engagement. As Human Resources & Admin Executive, you will be responsible for managing a diverse portfolio of HR and administrative duties that directly contribute to the smooth functioning of our business and the wellbeing of our workforce.

Key responsibilities

• Manage day-to-day HR & Admin operations, ensuring smooth and efficient office administration.
• Coordinate training and development, including training arrangements, HRD Corp grant applications and claims.
• Handle petty cash, outward cash, stationery and office supplies, including purchasing, stock control and record keeping.
• Develop, review and maintain HR & Admin SOPs, policies and documentation.
• Maintain fixed asset records and tagging for office furniture, fittings and equipment.
• Coordinate employee welfare, engagement activities and company events.
• Support performance management and annual appraisal processes.
• Administer employee benefits and insurance, including hospitalization, Personal Accident and Term Life Insurance enrolment, renewal, claims and reimbursements.
• Oversee office housekeeping, cleaning, maintenance, safety and security.
• Manage company vehicle administration, including road tax, insurance, servicing and scheduling.
• Support compliance with ISO, HACCP and GMP requirements relating to HR & Admin processes.
• Prepare HR & Admin reports, organisation charts, memos and administrative records.
• Monitor employee medical expenses and benefits, company store and annual disposal activities.
• Handle employee exit clearance and provide general HR & Admin support as required.
• Perform other duties as assigned by the superior.

What We're Looking For

• Diploma or Bachelor's Degree in Human Resources, Business Administration or a related field.
• 2–3 years of relevant HR & Admin experience, preferably in a manufacturing/SME environment.
• Good knowledge of HR practices, Malaysian employment legislation and workplace compliance.
• Proficient in Microsoft Office and HRIS.
• Strong organisational, time management and multitasking skills.
• Detail-oriented, organised and able to handle confidential information with discretion.
• Proactive, responsible and resourceful, with good problem-solving and interpersonal skills.
• Able to work effectively with employees at all levels.
• Experience in payroll, recruitment, employee benefits and HRD Corp administration.

About us
We pride ourselves on building a workplace culture that values integrity, teamwork, and hardwork. Our team is dedicated to supporting business growth whilst maintaining the highest standards of professionalism. We believe that our people are our greatest asset and we invest in creating an environment where employees can thrive and contribute meaningfully to our success.

Promac is a group of companies that manufacture and distribute the essential food products such as dairy, oil and fats products. Based in Malaysia, our headquarter is based in Kuala Lumpur. With 2 manufacturing site, Promac Industries Sdn Bhd in Klang and Promac Industries (Johore) Sdn Bhd in Pasir Gudang. We distribute Fonterra NZMP ingredients in Malaysia, Brunei and Singapore for over 30 years. We also own Promex brand products including milk powder, margarine, Ghee, Cheese, butter, sweetened condense milk, evaporated milk, tomato paste and etc. Our brand is growing to serve you better.

Promac is a group of companies that manufacture and distribute the essential food products such as dairy, oil and fats products. Based in Malaysia, our headquarter is based in Kuala Lumpur. With 2 manufacturing site, Promac Industries Sdn Bhd in Klang and Promac Industries (Johore) Sdn Bhd in Pasir Gudang. We distribute Fonterra NZMP ingredients in Malaysia, Brunei and Singapore for over 30 years. We also own Promex brand products including milk powder, margarine, Ghee, Cheese, butter, sweetened condense milk, evaporated milk, tomato paste and etc. Our brand is growing to serve you better.

• Attractive salary package
• Learning and development
• Comfortable like a family working environment
• Exposure into export market

What can I earn as a Human Resources and Administration Executive