HR & Admin Manager

SEJATI BAKERY TRADING SDN BHD; Shah Alam; On-site; MYR 120,000 - 180,000; Full time

Job summary

SEJATI BAKERY TRADING SDN BHD in Malaysia is seeking an experienced and hands‑on HR & Admin Manager to lead the full spectrum of HR and Administration for our food manufacturing operations. You will develop HR strategies, manage employee relations, ensure compliance with Malaysian labour laws, and provide robust admin support to the factory and business operations.

The role requires experience in food manufacturing, FMCG, or factory environments, and offers exposure to both strategic HR and

Qualifications

• Minimum Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related field.
• Minimum 3–5 years of HR experience, preferably with at least 2–3 years in a managerial or supervisory position.
• Experience in Food Manufacturing / FMCG / Manufacturing is strongly preferred.
• Strong knowledge of Malaysian employment laws, HR practices and statutory requirements.
• Experience managing both office and factory/production employees.

Responsibilities

• Manage the full spectrum of HR functions including recruitment, onboarding, employee relations, performance management, training, compensation & benefits, and staff development.
• Develop, review and implement HR policies, procedures, SOPs and employee handbooks.
• Manage manpower planning, recruitment and retention strategies to support business and production requirements.
• Oversee payroll processing and ensure timely and accurate payment of salaries and statutory contributions.
• Ensure compliance with Malaysian labour laws and regulations (EPF, SOCSO, EIS, HRD Corp, Employment Act and others).
• Handle disciplinary matters, grievances, misconduct investigations and employee counselling in accordance with company policies and employment legislation.
• Develop and monitor KPI, performance appraisal and employee engagement initiatives.
• Manage foreign worker matters including permits, documentation, accommodation and related compliance requirements.
• Lead and manage the HR & Admin team and ensure effective delivery of daily HR and administrative services.
• Oversee general administration, office facilities, company assets, insurance, licenses, permits and vendor management.
• Coordinate company events, staff activities, employee welfare programmes and internal communications.
• Maintain proper HR records, personnel files and confidential employee information.
• Support Management in ad-hoc projects, business initiatives and organisational development.
• Promote a positive, disciplined and productive workplace culture.

Skills

HR management

Employee relations

Payroll

Recruitment

Staff development

Leadership

Communication

Problem-solving

Education

Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or related field

Tools

Microsoft Office

HR/payroll systems

Job description

We are looking for an experienced and hands‑on HR & Admin Manager to lead the full spectrum of Human Resources and Administration functions for our food manufacturing operations.

The successful candidate will be responsible for developing and implementing effective HR strategies, managing employee relations, ensuring statutory and regulatory compliance, and providing strong administrative support to the factory and business operations.

Experience in food manufacturing, FMCG, factory operations, or other manufacturing environments will be highly advantageous.

Key Responsibilities

Human Resources Management

Manage the full spectrum of HR functions including recruitment, onboarding, employee relations, performance management, training, compensation & benefits, and staff development.

Develop, review and implement HR policies, procedures, SOPs and employee handbooks.

Manage manpower planning, recruitment and retention strategies to support business and production requirements.

Oversee payroll processing and ensure timely and accurate payment of salaries and statutory contributions.

Ensure compliance with EPF, SOCSO, EIS, HRD Corp, Employment Act and other applicable Malaysian labour laws and regulations.

Handle disciplinary matters, grievances, misconduct investigations and employee counselling in accordance with company policies and employment legislation.

Develop and monitor KPI, performance appraisal and employee engagement initiatives.

Manage foreign worker matters including permits, documentation, accommodation and related compliance requirements.

Factory / Manufacturing HR

Provide HR support to production, warehouse, QA/QC, engineering, maintenance and other operational departments.

Support manpower planning according to production schedules and operational requirements.

Ensure compliance with factory rules, attendance, working hours, shift arrangements and employee welfare.

Manage employee accommodation, welfare, transport and other factory-related administrative matters.

Work closely with Management and Department Heads to resolve workforce and operational issues.

Administration

Lead and manage the HR & Admin team and ensure effective delivery of daily HR and administrative services.

Oversee general administration, office facilities, company assets, insurance, licenses, permits and vendor management.

Coordinate company events, staff activities, employee welfare programmes and internal communications.

Maintain proper HR records, personnel files and confidential employee information.

Support Management in ad-hoc projects, business initiatives and organisational development.

Compliance & Employee Relations

Ensure HR practices comply with Malaysian employment legislation and regulatory requirements.

Liaise with relevant government agencies and external parties such as JTK, KWSP, PERKESO, EIS, HRD Corp and Immigration Department when required.

Support audits, inspections and certification requirements relevant to the company's operations.

Promote a positive, disciplined and productive workplace culture.

Requirements

Minimum Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related field.

Minimum 3–5 years of relevant HR experience, preferably with at least 2–3 years in a managerial or supervisory position.

Experience in Food Manufacturing / FMCG / Manufacturing is strongly preferred.

Strong knowledge of Malaysian employment laws, HR practices and statutory requirements.

Experience managing both office and factory/production employees.

Strong knowledge of payroll, recruitment, employee relations, industrial relations and performance management.

Experience handling foreign workers and factory manpower is an advantage.

Good leadership, communication, negotiation and problem-solving skills.

Hands‑on, proactive and able to work independently with minimal supervision.

Proficient in Microsoft Office and HR/payroll systems.

Why Join Us?

Opportunity to play a key role in a growing food manufacturing business.

Exposure to both strategic HR and hands‑on factory HR operations.

Work closely with senior management and cross‑functional teams.

Opportunity to develop and strengthen HR systems, policies and organisational practices.

Competitive remuneration package based on experience and qualifications.