Human Resources Admin

Bubbles O2 Sdn Bhd; Pedas; On-site; MYR 36,000 - 54,000; Full time

Job summary

Bubbles O2 Sdn Bhd is seeking a Human Resources Administrator to maintain and update employee files and HR databases, ensuring records are accurate and confidential. You will prepare HR letters and documents, monitor probation periods, process leave, and assist with HR policies and employee engagement activities.

This role requires strong organizational skills, attention to detail, and the ability to work independently or as part of a team within a Malaysian office setting.

Qualifications

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, Management, or a related field
• Minimum 1-2 years of experience in Human Resources or Administrative roles
• Good communication and interpersonal skills
• Strong organizational and time management abilities
• Attention to detail and accuracy
• Ability to maintain confidentiality
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team

Responsibilities

• Maintain and update employee personal files and HR databases
• Ensure employee records are accurate and kept confidential
• Prepare HR-related letters, confirmations, and other documents
• Monitor and track employee probation periods
• Monitor employee attendance records
• Process leave applications and maintain leave balances
• Assist in preparing attendance reports for payroll purposes
• Support the implementation of HR policies and procedures
• Assist with employee engagement activities and company events
• Handle employee inquiries regarding HR matters

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Attention to detail

Confidentiality

Education

Diploma or Bachelor's Degree in HR/Business

Tools

Microsoft Office

Job description

This role involves maintaining and updating employee personal files and HR databases, ensuring records are accurate and confidential. You will prepare HR-related letters and documents, monitor probation periods, process leave applications, and support HR operations including policy implementation, employee engagement activities, and training coordination. You will also ensure HR documentation complies with company policies and regulations, prepare periodic reports, and support HR audits.

Key responsibilities

• Maintain and update employee personal files and HR databases
• Ensure employee records are accurate and kept confidential
• Prepare HR-related letters, confirmations, and other documents
• Monitor and track employee probation periods
• Monitor employee attendance records
• Process leave applications and maintain leave balances
• Assist in preparing attendance reports for payroll purposes
• Support the implementation of HR policies and procedures
• Assist with employee engagement activities and company events
• Handle employee inquiries regarding HR matters

Requirement

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field
• Minimum 1-2 years of experience in Human Resources or Administrative roles
• Good communication and interpersonal skills
• Strong organizational and time management abilities
• Attention to detail and accuracy
• Ability to maintain confidentiality
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team

What can I earn as a Human Resources Administrator