Human Resource Internship

Gradiant; Selangor; On-site; MYR 13,000 - 20,000; Part time

Job summary

Gradiant Malaysia Sdn. Bhd. Selangor is seeking an enthusiastic Human Resources Intern to support HR operations and learn practical HR fundamentals.

You will assist with personnel file management, data entry in SAP SuccessFactors and SharePoint, onboarding logistics, HR trackers, training documentation, and event coordination under supervision.

Additionally you will help compile audit documents, support HR administration, and participate in engaging colleagues through HR events.

Responsibilities

• Maintain and update employee records (physical and digital) with accuracy and confidentiality.
• Scan, label, upload, and organise employee documents in SharePoint.
• Track missing or incomplete documents using standard checklists.
• Support data accuracy in SAP SuccessFactors by following up with employees on incomplete information (e.g. emergency contacts and dependants).
• Prepare data checklists (Quarterly Data Clean-Up) and discrepancy lists for HR Executive review.
• Provide general administrative support to the HR department; prepare HR documents using approved templates under supervision.
• Maintain HR trackers, including probation and contract expiry records.
• Assist in onboarding logistics, orientation materials, and new hire checklists.
• Track return of company assets and completion of offboarding requirements; support offboarding documentation and filing.
• Prepare supporting documentation for training programmes and HRD Corp submissions.
• Support planning and coordination of employee engagement activities and HR events.
• Assist in compiling HR documentation and supporting evidence for internal and external audits; organise audit files.

Tools

SAP SuccessFactors

SharePoint

Job description

Human Resource Internship Gradiant Malaysia Sdn. Bhd. Selangor, Malaysia 9/18/26 Human Resources

About Gradiant

Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients’ mission-critical operations in the world’s essential industries, including semiconductors, pharmaceuticals, food & beverage, lithium and critical minerals, and renewable energy. Gradiant’s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Singapore is home to our regional headquarters and Global Innovation Centre. Discover us at gradiant.com.

Specific Duties / Responsibilities

Personnel File Management

• Assist in maintaining and updating employee records (physical and digital), ensuring accuracy, proper filing, and confidentiality.
• Scan, label, upload, and organise employee documents in SharePoint.
• Track missing or incomplete documents using standard checklists.

SAP SuccessFactors (SF) Maintenance

• Support data accuracy in SAP SuccessFactors by following up with employees on incomplete or outdated information (e.g. emergency contacts and dependants).
• Prepare data checklists (Quarterly Data Clean-Up) and discrepancy lists for HR Executive review.

Note: The intern will not perform final system updates or approvals.

HR Administration

• Provide general administrative support to the HR department.
• Prepare HR-related documents, letters, and reports using approved templates under supervision.
• Maintain HR trackers, including probation and contract expiry records.
• Assist in preparing onboarding logistics, orientation materials, and new hire checklists.
• Track the return of company assets and completion of administrative offboarding requirements.
• Support employee offboarding documentation and filing.

Training & Development

• Prepare supporting documentation for training programmes and HRD Corp submissions.

Employee Engagement

• Support the planning and coordination of employee engagement activities and HR events.
• Assist with event logistics, attendance tracking, and feedback collection.

Audit Support

• Assist in compiling HR documentation and supporting evidence for internal and external audits.
• Organise and maintain audit files to ensure audit readiness.

Other Responsibilities

• Undertake any other duties and responsibilities as assigned by the HR Executive or HR Manager.

Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class