Human Resource Internship

Gradiant Malaysia Sdn. Bhd; Puchong; On-site; MYR 17,000 - 22,000; Full time

Job summary

Gradiant Malaysia Sdn. Bhd is offering a Human Resource Intern position to support HR functions in recruitment, employee relations, training, and performance management. The role provides hands-on experience in a dynamic workplace and mentored exposure to core HR activities.

Internship requires no prior experience; July or August start preferred, duration over 3 months. You will assist in HR administration, record-keeping, onboarding logistics, and employee engagement while upholding

Qualifications

• Pursuing or recently completed a Diploma or Bachelor’s Degree in HRM, Business Administration, or related field.
• Strong interest in building a career in Human Resources.
• Good communication and interpersonal skills, with ability to maintain confidentiality.
• Proactive, organised and eager to learn in a fast-paced environment.

Responsibilities

• Assist HR/department daily administrative tasks and processes.
• Maintain employee records physically and digitally with confidentiality.
• Support onboarding logistics, orientations, and checklists for new hires.
• Track documents, prepare data checklists, and assist with HRDF submissions.
• Support employee engagement activities and audit readiness.

Skills

Interpersonal skills

Organizational skills

Microsoft Office

Confidentiality

Proactive learner

Education

Diploma or Bachelor’s Degree in HRM / Business Admin

Tools

SharePoint

Job description

Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients' mission-critical operations in the world's essential industries, including semiconductors, pharmaceuticals, food & beverage, lithium and critical minerals, and renewable energy. Gradiant's innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.

Job Overview

The Human Resource Intern will assist the HR Department in the daily administrative and operational functions, gaining hands-on experience in various HR disciplines such as recruitment, employee relations, training, and performance management. This position offers the opportunity to learn and contribute to real HR processes within a professional and dynamic work environment.

SPECIFIC DUTIES/RESPONSIBILITIES

• Assist in maintaining and updating employee records (physical and digital), ensuring accuracy, proper filing, and confidentiality.
• Scan, label, upload, and organise employee documents into SharePoint.
• Track missing or incomplete documents using standard checklists.
• Support data accuracy by following up with employees on incomplete or outdated information (e.g. emergency contacts, dependants).
• Prepare data checklists (Quarter Data Clean Up) and discrepancy lists for HR Executive review.

Note: Intern will not perform final system updates or approvals.

HR Administration

• Handle general administrative duties within the HR department.
• Prepare HR-related documents, letters, and reports using approved templates and under supervision.
• Maintain HR trackers such as probation and contract expiry.
• Assist in preparing onboarding logistic, orientation materials, and checklists for new hires.
• Track return of company property and completion of administrative offboarding requirements.
• Support documentation and filing related to employee offboarding.

Training and Development

• Prepare supporting documentation for training and HRDF submissions.

Employee Engagement

• Support planning and coordination of employee engagement activities and HR events.
• Assist with logistics, attendance tracking, and feedback collection.
• Assist in compiling HR documentation and evidence for internal and external audits.
• Organise and index audit files to ensure audit readiness.

• Undertake any other duties as may be assigned by the HR Executive or Manager.

QUALIFICATION, SKILLS & EXPERIENCE

Qualification

• Currently pursuing or recently completed a Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• Strong interest in developing a career in Human Resources.

Skills

• Good interpersonal and communication skills.
• Highly organized with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to maintain confidentiality and handle sensitive information responsibly.
• Positive attitude, proactive, and eager to learn.

Experience

• No prior experience required. Training and guidance will be provided.
• Internship experience in HR or administrative functions will be an added advantage.
• Able commence in July or August is preferred
• Preferred internship duration with more than 3 months

Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, veteran status, disability, or any other protected class.

Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients' mission-critical operations in the world's essential industries, including semiconductors, pharmaceuticals, food & beverage, lithium and critical minerals, and renewable energy. Gradiant's innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.

Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients' mission-critical operations in the world's essential industries, including semiconductors, pharmaceuticals, food & beverage, lithium and critical minerals, and renewable energy. Gradiant's innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.