Human Resource Executive

BUBBLE GUM X SDN BHD; Shah Alam; On-site; MYR 42,000 - 72,000; Full time

Benefits offered by this job

Medical

Dental

Travelling allowance

Staff purchase

Job summary

Bubble Gum X Sdn Bhd is seeking an HR Executive to support day-to-day HR operations and manage the employee lifecycle, including recruitment support, onboarding, documentation, and welfare. The role requires confidentiality, strong communication across levels, and organisational skills.

Responsibilities include preparing HR letters, maintaining records, assisting with recruitment, handling inquiries, and ensuring compliance with Malaysian labour laws.

Qualifications

• Diploma or degree in HRM/BA/Management or related field.
• Experience in HR operations or employee relations is preferred.
• Fresh graduates encouraged to apply with strong interest in HR.
• Good understanding of HR processes and employee documentation.
• Knowledge of Malaysian employment regulations is an advantage.

Responsibilities

• Manage the employee lifecycle including onboarding, documentation, transfers, confirmations, and offboarding.
• Prepare and maintain HR letters such as offers, confirmations, warnings, PIP, transfers, and termination letters.
• Maintain accurate employee records, HR systems, org charts and related docs.
• Support recruitment activities, candidate coordination, interviews and onboarding.
• Handle employee inquiries, feedback, grievances, and HR-related matters professionally.
• Assist in disciplinary cases, misconduct investigations and PIP progress.
• Ensure HR practices comply with policies and Malaysian labour requirements.
• Conduct regular visits to outlets to engage with employees and gather feedback.
• Prepare structured HR reports for Management and assist with welfare matters.

Skills

Communication skills

Interpersonal skills

Organisational skills

Time management

Detail oriented

Education

Diploma or Bachelor’s Degree in HRM/BA/Management

Job description

The HR Executive will support the day-to-day HR operations and manage various stages of the employee lifecycle, including recruitment support, onboarding, employee documentation, staff relations, performance and disciplinary matters, employee welfare, and offboarding. This role requires someone who is organised, detail-oriented, comfortable communicating with employees at different levels, and able to handle HR matters professionally and confidentially.

Key responsibilities

Manage and coordinate the employee lifecycle, including onboarding, employment documentation, transfers, confirmations, and offboarding.

Prepare and maintain HR documents such as offer letters, confirmation letters, warning letters, Performance Improvement Plans (PIP), transfer letters, and termination letters.

Maintain accurate and up-to-date employee records, HR systems, organisation charts, and related documentation.

Support recruitment activities, including candidate coordination, interview arrangements, documentation, and onboarding.

Handle employee enquiries, feedback, grievances, and general HR-related matters professionally.

Assist in managing employee disciplinary and misconduct cases, including documentation, investigation follow-ups, and PIP progress.

Ensure HR practices and documentation are in compliance with company policies and applicable Malaysian labour requirements.

Conduct regular visits to company outlets/locations to engage with employees, gather feedback, and understand operational HR matters.

Prepare structured employee feedback and HR reports for Management.

Assist with employee welfare matters, including accommodation/hostel arrangements where required.

About you

Diploma or Bachelor's Degree in Human Resources Management, Business Administration, Management, or a related field.

Relevant working experience in Human Resources, HR Operations, Employee Relations, or a related role is preferred.

Fresh graduates with a strong interest in Human Resources are also encouraged to apply.

Good understanding of HR processes and employee documentation.

Knowledge of Malaysian employment and labour regulations will be an advantage.

Good communication and interpersonal skills.

Able to communicate professionally with employees at different levels.

Strong organisational and time-management skills.

Detail-oriented with good documentation and follow-up skills.

Able to handle confidential and sensitive employee information professionally.

Hair & Beauty Services 51-100 employees

Bubble Gum X, where affordable, top-notch pampering services can be found in a cool, modern and comforting environment. Our team is made up of qualified therapists with years of experience under our belts, trained to create the most enjoyable experience for you.

Started off in 2011 with a few passionate individuals who aim to be the best in the industry and we are proud to call ourselves BubbleGummers; consisting of diversity and multicultural.

Bubble Gum X is young, energetic, and up-to-date and we are open to accepting all challenges and individuals regardless of their goals and views. We encourage new entrepreneurships and cross-partnership to provide more services to our customers.

Bubble Gum X, where affordable, top-notch pampering services can be found in a cool, modern and comforting environment. Our team is made up of qualified therapists with years of experience under our belts, trained to create the most enjoyable experience for you.

Started off in 2011 with a few passionate individuals who aim to be the best in the industry and we are proud to call ourselves BubbleGummers; consisting of diversity and multicultural.

Bubble Gum X is young, energetic, and up-to-date and we are open to accepting all challenges and individuals regardless of their goals and views. We encourage new entrepreneurships and cross-partnership to provide more services to our customers.

Perks and benefits Medical Dental Travelling allowance, Staff purchase, Corporate In

What can I earn as a Human Resources Executive