HUMAN RESOURCE EXECUTIVE

UACJ FOIL MALAYSIA SDN BHD; Pasir Gudang; On-site; MYR 56,000 - 78,000; Full time

Benefits offered by this job

EPF/SOCSO & SIP

Insurance & Medical Benefits

Leave entitlements (annual, medical,休)

Welfare Club & recreation

Flexible working hours

Job summary

UACJ FOIL MALAYSIA SDN BHD is seeking an HR Operations professional focused on Foreign Worker Management (FWM) in Pasir Gudang, Johor. The role covers expatriates and foreign general workers, plus time, leave, recruitment, employee relations, and canteen oversight.

You will coordinate government portals, ensure compliance with Malaysian employment practices, and support canteen operations while maintaining strict confidentiality and strong organisational skills.

Qualifications

• Bachelor's Degree in Human Resource Management, Business Administration, Management, or a related field.
• 2–3 years of relevant experience in HR, Administration, or Operations with hands-on Foreign Worker Management experience.
• Experience in Foreign Worker Management including documentation, immigration and work permits, onboarding and accommodation management.
• RBA Compliance experience is an advantage.
• Ability to manage grievances, disciplinary matters, workplace conflicts, and employment disputes.

Responsibilities

• Manage new applications and renewals of foreign worker employment passes and work permits (EP/DP/PVP/PLKS) through relevant e-Services and government portals.
• Coordinate passport renewal procedures with embassies/agents prior to expiry dates.
• Liaise with government agencies, immigration, and panel clinics for medical check-ups (FOMEMA) and permit endorsements.
• Maintain complete and updated records of foreign worker documents, passport validity, and visa expiration dates.
• Handle foreign worker-related matters including bank accounts, EPF, SOCSO, accommodation, and transportation.
• Manage attendance and leave records for foreign workers and process attendance data in the HR system.
• Manage full recruitment and onboarding processes, including new employee orientation.
• Arrange health screenings for employees and foreign workers, including pre-employment.

Skills

Microsoft Excel

Microsoft Word

Microsoft Office

Education

Bachelor's Degree in HR/Business/Management

Tools

XPATNOVA

ESD

FWCMS

FOMEMA

JTK

Immigration portals

Job description

Responsible for supporting and managing key HR operations, with a strong focus on Foreign Worker Management (FWM) covering both expatriates and foreign general workers. The role also supports time and leave management, recruitment and selection, employee relations, workplace administration, and canteen management.

REQUIREMENTS

Bachelor's Degree in Human Resource Management, Business Administration, Management, or a related field.

Minimum 2–3 years of relevant experience in HR, Administration, or Operations with hands-on experience in Foreign Worker Management, including both expatriates and foreign general workers.

Experience in Foreign Worker Management, including documentation and coordination, immigration and work permit matters, onboarding, and accommodation management.

Experience in RBA (Responsible Business Alliance) Compliance will be an advantage.

Able to work independently and effectively manage employee and foreign worker grievances, disciplinary matters, workplace conflicts, and employment disputes.

Proficient in Microsoft Office, particularly Microsoft Excel and Word.

Able to handle confidential information with discretion.

Good knowledge of HR administration, Malaysian employment practices, and requirements of relevant local councils and government regulatory authorities

Strong communication and interpersonal skills, with excellent organisational and time-management abilities

Good problem-solving skills with the ability to effectively manage multiple HR and foreign worker matters, while being willing to handle operational and ad-hoc duties as required.

JOB DESCRIPTION

Manage new applications and renewals of foreign worker employment passes and work permits (EP/DP/PVP/PLKS) through relevant e-Services and government portals, including XPATNOVA, ESD, FWCMS, FOMEMA, JTK, and Immigration portals.

Coordinate passport renewal procedures with relevant embassies/ agents prior to expiry dates.

Liaise with government agencies, immigration, and panel clinics for medical check-ups (FOMEMA) and permit endorsements.

Maintain complete and updated records of foreign worker documents, passport validity, and visa expiration dates.

Handle foreign worker-related matters, including bank account arrangements, EPF, SOCSO, accommodation, and transportation.

Manage attendance and leave records for foreign workers and, process attendance and leave data in the HR system.

2. HR Administration, Employee Relation & Government Compliance

Manage the full recruitment and selection process from start to end, including new employee orientation and onboarding.

Arrange health screenings for employees and foreign worker, including pre-employment.

Handle employee relations, disciplinary matters, performance evaluation, counselling, grievances and, employee sharing and feedback.

Ensure compliance with Company policies and Malaysian employment laws, and liaise with relevant government authorities, regulatory bodies, and local councils on HR matters.

Ensure proper preparation and maintenance of documentation for RBA, HR compliance, customer, and other relevant audits.

Prepare HR reports and handle ad-hoc tasks as requested by Management.

Manage and monitor daily canteen operations, including cleanliness, hygiene, food quality, and service standards.

Conduct daily inspections and follow up on issues, complaints, and employee feedback.

Manage canteen operator appointment, contract renewal, and performance monitoring.

Conduct employee feedback surveys/voting, coordinate new canteen operator selection, and conduct monthly meetings with the canteen operator.

Manage free meal (non-executive) and special job claims, including verification and payment processing.

Salary:

Salary will follow the company’s salary grading structure and will be commensurate with qualifications and experience

BENEFITS

• Working hours: Monday - Friday (Normal 8.30am – 6.00pm & Flexihours)
• KWSP (EPF), PERKESO (SOCSO) & SIP (EIS)
• Insurance and Medical Benefits
• Public Holidays, Annual Leave, Medical Leave, Compassionate Leave, Excellence & Long Service Award Leave
• Sport, Recreation & Welfare Club

About the Company

United Aluminium Company of Japan(UACJ)

UACJ is a manufacturer of aluminum products with the third largest capacity for production of rolled aluminum products of any group worldwide.

UACJ Foil Corporation is engaged in the manufacture and sale of rolled products in aluminum, copper, tin, lead, and the other metals.

Lithium-ion batteries are used in a wide variety of applications, from electronics, from electronics such as smartphone and computers to electric vehicles. These batteries utilize aluminum foil on the cathodes and copper foil on the anodes. As Japan's leading metal foils manufacturer, UACJ Foil produces both the aluminum and copper foils.