Human Resource Assistant

ASIA GREEN WOOD SDN. BHD.; Bukit Selambau; On-site; MYR 24,000 - 36,000; Full time

Job summary

ASIA GREEN WOOD SDN. BHD. in Kedah is seeking a detail-oriented Human Resource Assistant to support HR and administrative operations. The role focuses on managing foreign employee work permit applications and renewals.

The successful candidate will assist with daily HR tasks, maintain accurate records, and ensure compliance with Malaysian requirements, while coordinating with management and government authorities.

Qualifications

• Diploma or degree in HR, business administration, or related field.
• Experience in HR or administration preferred.
• Experience handling foreign work permits is an advantage.

Responsibilities

• Assist with daily HR and administrative activities.
• Manage and monitor foreign employees' work permit expiry dates.
• Handle work permit renewal applications, ensuring submissions before expiry.
• Prepare and organize documents for work permit applications and renewals.
• Follow up with government authorities on work permit and employment matters.
• Maintain records of employees' work permit and employment status.
• Assist with onboarding and ensure employment documents are completed.
• Maintain confidentiality of employee and company information.
• Provide general HR and administrative support as needed.

Skills

Detail-oriented

Communication skills

Organizational skills

Time management

Team player

Education

Diploma or Degree in Human Resources, Business Administration, or a related field

Tools

Microsoft Excel

Job description

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ASIA GREEN WOOD SDN. BHD. – Bukit Selambau, Kedah

We are looking for a detail-oriented and responsible Human Resource Assistant to support our HR and administrative operations. The successful candidate will be primarily responsible for managing and coordinating foreign employee work permit applications and renewals.

Key Responsibilities

• Assist with daily HR and administrative activities.
• Manage and monitor foreign employees' work permit expiry dates.
• Handle work permit renewal applications, ensuring applications are submitted before the required expiry dates.
• Prepare, check, and organize all required documents for work permit applications and renewals.
• Follow up with relevant government authorities and agencies regarding work permit and employment-related matters.
• Monitor the progress of work permit applications and provide timely updates to management and employees.
• Maintain accurate and up-to-date records of employees' work permit and employment status.
• Ensure all work permit procedures and documentation comply with applicable Malaysian requirements.
• Assist with employee onboarding and ensure all required employment documents are completed.
• Maintain confidentiality when handling employee and company information.
• Provide general HR and administrative support as assigned by management.

Job Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• Previous experience in HR or administration is preferred.
• Experience handling foreign employee work permit renewal will be an advantage.
• Good knowledge of HR procedures and documentation.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Detail-oriented and able to meet deadlines.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Able to work independently and as part of a team.
• Responsible, organized, and willing to learn.