Human Resource & Administration Assistant

LEPPO CONCRETE SDN. BHD.; West Coast Division; On-site; MYR 36,000 - 58,000; Full time

Job summary

LEPPO CONCRETE SDN. BHD. is seeking a Human Resources & Administration Assistant to support HR and administrative functions at our Sabah operations.

You will assist in job postings, screen resumes, coordinate onboarding, maintain staff files, and support payroll data preparation. The role requires a diploma or degree in HR or Business Administration and 1–2 years of HR or admin experience. Proficiency in Microsoft Office and strong communication are essential, with a professional approach to

Qualifications

• Diploma or Degree in HRM, Business Administration, or related field.
• 1–2 years of working experience in HR or administrative role.
• Basic knowledge of Malaysian Labour Law and statutory contributions.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good communication and interpersonal skills.

Responsibilities

• Assist in job postings, screening resumes, arranging interviews, and preparing offer letters.
• Coordinate new staff onboarding and maintain HR databases.
• Monitor attendance, verify leave, and prepare payroll data.
• Assist in preparing HR documents (letters, memos, reports).
• Support staff welfare, compliance, and office administration tasks.
• Maintain confidential records and liaise with vendors for office matters.
• Arrange staff travel, accommodation, and meeting logistics when required.

Skills

Communication skills

Interpersonal skills

Independent work

Confidentiality

Education

Diploma or Degree in HR Management or Business Administration

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Human Resource & Administration Assistant

Assist in job posting, screening resumes, arranging interviews, and preparing offer letters.

Coordinate new staff onboarding process, including document collection and orientation.

Maintain and update staff personal files and HR databases.

Attendance & Leave Management

Monitor daily attendance and overtime records from all sites/plants.

Verify and update leave applications and medical certificates.

Prepare monthly attendance summary for payroll processing.

Payroll & HR Documentation

Assist in compiling payroll data such as attendance, allowance, deduction, and claims.

Ensure all HR documents (confirmation letters, warning letters, memos, etc.) are properly issued and filed.

Support HR Executive in preparing reports for management and statutory submissions (EPF, SOCSO, EIS, PCB).

Staff Welfare & Compliance

Coordinate uniform issuance, medical claim submissions, and company events.

Assist in monitoring compliance with company policies and HR procedures.

Support in handling staff disciplinary matters or counseling documentation.

Office Administration

Manage office supplies, stationery, utilities, and general maintenance.

Handle courier, dispatch, and correspondence (letters, memos, notices).

Liaise with vendors, service providers, and contractors for office-related matters.

Record Keeping & Filing

Maintain organized filing system (both physical and digital) for HR and admin documents.

Ensure confidentiality of employee and company records.

Other Administrative Tasks

Assist in arrangement of staff travel, accommodation, and meeting logistics.

Support other departments with administrative tasks when required.

Qualifications & Requirements:

Diploma or Degree in Human Resource Management, Business Administration, or related field.

Minimum 1–2 years of working experience in HR or administrative role (fresh graduates may be considered).

Basic knowledge of Malaysian Labor Law and statutory contributions (EPF, SOCSO, EIS, PCB).

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Good communication and interpersonal skills.

Able to work independently with minimal supervision and handle confidential matters professionally.

The company is a leading and specialised supplier for high quality concrete in which strength, reliability and durability are the key essential, particularly so for high rise construction and building. This expertise is attributable to a team of qualified personnel with the top management having more than 32 years working experience in the ready mixed concrete industry, as well as research and development on new ready mixed concrete.

The company is a leading and specialised supplier for high quality concrete in which strength, reliability and durability are the key essential, particularly so for high rise construction and building. This expertise is attributable to a team of qualified personnel with the top management having more than 32 years working experience in the ready mixed concrete industry, as well as research and development on new ready mixed concrete.

What can I earn as a Human Resources and Administration Assistant