HR ASSISTANT

Pembinaan Infra E & J Sdn Bhd; Kuala Lumpur; On-site; MYR 27,000 - 40,000; Full time

Job summary

Pembinaan Infra E & J Sdn Bhd is seeking a diligent HR Assistant to support day-to-day HR administration, attendance, payroll, and onboarding activities. You will manage employee files, prepare letters and documents, and answer staff queries on policies and benefits.

The role involves assisting in recruitment, onboarding, and maintaining compliance with labour requirements. A professional, confidential approach is essential, with strong organizational skills.

Qualifications

• Experience supporting HR front office and administration.
• Familiar with payroll processes and attendance records.
• Strong filing, document management and confidentiality.
• Excellent communication and organizational skills.
• Bilingual in English and Malay preferred.

Responsibilities

• Maintain and update employees’ personal files and HR records.
• Prepare HR letters, memos, notices, and other related documents.
• Assist in maintaining proper filing and documentation of HR records.
• Handle employee enquiries regarding HR policies, procedures, leave, attendance, and benefits.
• Attendance & Leave Management: Monitor and update daily employee attendance records.
• Check and maintain records for Annual Leave (AL), Emergency Leave (EL), Medical Leave (MC), and other types of leave.
• Follow up with site administrators and employees on attendance and leave matters.
• Prepare attendance summaries for payroll purposes.
• Payroll Support: Assist in preparing monthly payroll information.
• Check attendance, unpaid leave, overtime, allowances, deductions, and other payroll-related information.
• Coordinate with the Accounts/Payroll Department to ensure accurate salary processing.
• Recruitment & Onboarding: Assist with recruitment activities, including job advertisements, screening candidates, and arranging interviews.
• Prepare employment and appointment-related documents.
• Assist with new employee registration and onboarding.
• Ensure new employees submit the required documents and information.
• Employee Relations & Discipline: Assist in preparing warning letters, show-cause letters, termination letters, and other disciplinary documents.
• Maintain records of employee disciplinary and performance matters.
• Assist management in handling employee complaints and HR-related issues.
• Ensure HR procedures are carried out consistently and confidentially.
• Training & Development: Assist in arranging employee training programmes and registrations.
• Maintain training records and attendance.
• Assist in preparing documents required for training claims and related matters.
• HR Reports & Compliance: Prepare HR reports and employee statistics when required.
• Ensure employee records are updated and properly maintained.
• Assist in ensuring compliance with company policies and applicable labour requirements.
• Support HR audits and inspections when required.
• General Duties: Provide administrative support to the HR Department.
• Assist with company events, staff activities, and employee welfare matters.
• Perform other HR and administrative duties assigned by the HR Manager or Management.

Skills

HR Administration

Attention to detail

Communication skills

MS Office

Job description

Maintain and update employees’ personal files and HR records.

Prepare HR letters, memos, notices, and other related documents.

Assist in maintaining proper filing and documentation of HR records.

Handle employee enquiries regarding HR policies, procedures, leave, attendance, and benefits.

Attendance & Leave Management

Monitor and update daily employee attendance records.

Check and maintain records for Annual Leave (AL), Emergency Leave (EL), Medical Leave (MC), and other types of leave.

Follow up with site administrators and employees on attendance and leave matters.

Prepare attendance summaries for payroll purposes.

Payroll Support

Assist in preparing monthly payroll information.

Check attendance, unpaid leave, overtime, allowances, deductions, and other payroll-related information.

Coordinate with the Accounts/Payroll Department to ensure accurate salary processing.

Recruitment & Onboarding

Assist with recruitment activities, including job advertisements, screening candidates, and arranging interviews.

Prepare employment and appointment-related documents.

Assist with new employee registration and onboarding.

Ensure new employees submit the required documents and information.

Employee Relations & Discipline

Assist in preparing warning letters, show-cause letters, termination letters, and other disciplinary documents.

Maintain records of employee disciplinary and performance matters.

Assist management in handling employee complaints and HR-related issues.

Ensure HR procedures are carried out consistently and confidentially.

Training & Development

Assist in arranging employee training programmes and registrations.

Maintain training records and attendance.

Assist in preparing documents required for training claims and related matters.

HR Reports & Compliance

Prepare HR reports and employee statistics when required.

Ensure employee records are updated and properly maintained.

Assist in ensuring compliance with company policies and applicable labour requirements.

Support HR audits and inspections when required.

General Duties

Provide administrative support to the HR Department.

Assist with company events, staff activities, and employee welfare matters.

Perform other HR and administrative duties assigned by the HR Manager or Management.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?


• What's your expected monthly basic salary?


• How many years' experience do you have as a Human Resources Assistant?


• Which of the following types of qualifications do you have?


• Do you have Payroll Management experience?


• How many years experience in HR Administration do you have?


• How many years' experience do you have in a training & development role?

We are register with Construction Industrial Development Board (CIDB) as G7 Grade well-established Construction Company. We specialize in Civil Engineering and Building Contracting because we prefer to be detailed with every aspect of the project - the foundation, structural design, exterior and interior. We are honored to say that our Group of Companies have been privileged to be involved with many well-known and highly successful projects.

What can I earn as a Human Resources Assistant