HUMAN RESOURCE & ADMIN EXECUTIVE

GLS Precision Engineering Sdn Bhd; Kampung Bertam Malim; On-site; MYR 33,000 - 56,000; Full time

Job summary

GLS Precision Engineering Sdn Bhd is seeking an HR & Admin Executive in Malim Jaya Melaka to support payroll, admin duties, and HR operations in a growing manufacturing setting.

The role covers payroll administration, foreign worker management, recruitment and employee relations, training coordination, and compliance with labour laws, with focus on accurate records and timely reporting. Immediate joiners are preferred.

Qualifications

• Diploma or degree in HR or related field with 4–5 years HR & Admin experience.
• Knowledge of Malaysian labour laws and statutory requirements.
• Proficient in MS Excel and MS Office applications.

Responsibilities

• Payroll processing, OT, claims, salary adjustments and statutory contributions; maintain HR records and letters.
• Manage foreign worker quota, work permits, visa/pass and related documentation; liaise with agencies and authorities.
• Oversee full recruitment cycle: job postings, screening, interviews, onboarding.
• Coordinate internal and external training and HR reporting (headcount, turnover, attendance, training).
• Handle admin tasks including shipments, licensing, customs, and licensing renewals.

Skills

Communication

Organisational skills

Independent working

Interpersonal skills

Education

Diploma/Degree in HR/Business Admin/Management

Tools

SQL Payroll

FingerTec TCMS

XP3K attendance

SQL Accounting

SMARTGBP portal

eSWIS

MyKKP Portal

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a dedicated and organized HR & ADMIN EXECUTIVE to join our team at GLS Precision Engineering Sdn Bhd, located in Malim Jaya Melaka. In this full-time position, you will play a crucial role in supporting the HR department and contributing to the overall success of our growing manufacturing company.

PAYROLL & HR ADMINISTRATION

• Proficient in SQL Payroll, FingerTec TCMS V3 and XP3K attendance systems.
• Process monthly payroll, OT, claims, commissions, salary adjustments and statutory contributions.
• Manage employee lifecycle matters including confirmation, contract renewal, transfer, appraisal, resignation and exit.
• Maintain employee records, attendance, leave, insurance and payroll documentation.
• Prepare HR letters, reports, notices and employment-related documents.

FOREIGN WORKER MANAGEMENT

• Experienced in FOMEMA, FWCMS, EPPAX and Immigration Portal.
• Manage foreign worker quota, work permits, visa/pass, COM, Special Pass, FOMEMA, insurance and passport-related matters.
• Manage foreign worker accommodation/CLQ, welfare, documentation and compliance.
• Handle foreign worker abscondment cases and liaise with Immigration, government agencies, embassies and appointed agents.
• Maintain complete and updated foreign worker records and statutory documentation.

RECRUITMENT & EMPLOYEE RELATIONS

• Experienced with JobStreet, MYFutureJobs, LinkedIn and Indeed recruitment platforms.
• Manage the full recruitment cycle including job posting, screening, shortlisting, interviews, selection and onboarding.
• Handle employee enquiries, disciplinary matters, grievances, attendance and performance issues.
• Ensure compliance with labour laws, statutory requirements and company policies.

TRAINING & HR REPORTING

• Coordinate internal and external training programmes, including HRDCorp applications and claims.
• Prepare HR reports covering headcount, turnover, attendance, leave, recruitment and training.
• Maintain accurate and confidential HR records and documentation.

ADMINISTRATION, CUSTOMS & LICENSING

• Proficient in SQL Accounting, SMARTGBP (Royal Malaysian Custom Department) portal, eSWIS and MyKKP Portal.
• Manage daily administrative activities including shipment documentation, stock take, invoices, DO, SQL stock assembly, stock issuance and stationery control.
• Prepare monthly and annual LMW reports and manage LMW & ARTIGA licence renewals.
• Handle customs documentation and liaise with forwarding agents for K9 declarations.
• Manage company licence renewals and maintain proper administrative, Customs (RMCD), licensing and operational records.

REQUIREMENTS

• Diploma/Degree in Human Resources, Business Administration, Management or related field.
• Minimum 4–5 years of relevant HR & Admin experience.
• Knowledge of Malaysian labour laws and statutory requirements.
• Good knowledge of Microsoft Office, especially Excel.
• Strong communication, organisational and interpersonal skills.
• Able to work independently, handle confidential information and meet deadlines.
• Experience in a manufacturing environment, particularly LMW (Licensed Manufacturing Warehouse), will be an added advantage.
• Good command of Bahasa Malaysia and English, both written and spoken.
• Able to start immediately or within a short notice period will be an added advantage.