HRBP

Jinsanjiang (Zhaoqing) Silicon Material Co., Ltd.; Kuantan; On-site; MYR 100,000 - 145,000; Full time

Job summary

Jinsanjiang (Zhaoqing) Silicon Material Co., Ltd. seeks an HRBP to develop and manage HR processes in Malaysia, ensuring compliance with local laws. You will oversee recruitment, payroll, and employee relations while coordinating with China HQ on policy implementation.

The role requires fluency in Chinese, English, and Bahasa Malaysia, with prior experience in manufacturing and expatriate worker administration. A strong risk-aware, cross-functional communicator is essential.

Qualifications

• Minimum 3 years of hands-on HRBP/HR Supervisor experience in Malaysian manufacturing.
• Knowledge of Malaysian employment legislation, social security & taxation rules, EPF, SOCSO, EIS and PDPA.
• Experience with Chinese overseas manufacturing facilities and shift work.
• Fluent in Chinese, English and Bahasa Malaysia.

Responsibilities

• Lead end-to-end recruitment for production operators, central control operators, warehouse staff, and engineering roles in Malaysia.
• Manage payroll, attendance, overtime, and statutory contributions; ensure compliance.
• Handle employee relations, DI workflows, discipline, and grievances.
• Liaise between China headquarters and Malaysia-based factory to cascade policies.

Skills

HRBP

Employee relations

Conflict mediation

Cross-functional communication

Recruitment channels

Foreign worker administration

DI workflows

Payroll knowledge

HRIS familiarity

Multilingual communication

Tools

HRIS

Payroll software

Job description

Develop HR institutional framework tailored for silicon material manufacturing industry, in compliance with Malaysia’s Employment Act 1955, SOCSO/EPF Acts, Personal Data Protection Act (PDPA), Occupational Safety and Health Act (OSHA) and other relevant local legislations.

2.End to End Recruitment & Talent Pipeline Development

Deliver full cycle recruitment covering production operators, central control operators, warehouse staff, equipment engineers, QC, EHS and functional management roles in alignment with factory commissioning timeline. Proficiently leverage recruitment channels including JobStreet, Indeed, job fairs, institutional university partnerships and employee referrals. Administer differentiated workforce management for Malaysian citizens / Permanent Residents, foreign workers and Chinese expatriates. Support formalities including EP (Employment Pass) application, foreign worker quota coordination, pre employment medical check ups and qualification filing.

3.Payroll, Attendance & Statutory Benefits Administration

Manage employee attendance, shift scheduling and overtime calculation & validation. Strictly adhere to Malaysian statutory working hour regulations. Oversee payroll calculation and payment reconciliation; ensure statutory contributions of EPF, SOCSO, EIS and HRDF are duly remitted. Administer statutory entitlements including annual leave, sick leave, maternity leave and public holidays. Align local operations with corporate headquarters’ compensation & performance frameworks, adapting to shift work scenarios typical in manufacturing plants.

4.Employee Relations & Industrial Relations Risk Mitigation

Handle employee onboarding, transfer, promotion and offboarding, contract renewal and personnel file management; enforce PDPA compliance for personal data governance. Lead daily disciplinary management, attendance anomaly resolution and dispute mediation. Execute standardized procedures including Domestic Inquiry (DI), written warning issuance, Performance Improvement Plan (PIP) and disciplinary sanctions. Resolve employee grievances and labour disputes, coordinate work injury reporting & follow up. Possess solid knowledge of Malaysian termination, retrenchment and severance compensation rules to minimise organisational employment related risks.

Act as key liaison between China headquarters and Malaysia based factory. Accurately cascade corporate HR policies and management requirements from headquarters, while feeding back local employment pain points, market practices and labour conventions. Bridge management model gaps between Chinese invested governance and Malaysian labour culture. Respect Muslim religious customs and local employment norms, establish sound labour management communication mechanisms to improve employee retention and team cohesion.

Job Requirements

1.Professional Experience: Minimum 3 years hands on working experience as HRBP / HR Supervisor within Malaysian manufacturing plants. Prior experience in Chinese overseas manufacturing facilities is preferred, with proven exposure to shift work, production floor operations and blue collar workforce management.

2.CoreCompetencies: In depth knowledge of Malaysian employment legislation, social security & taxation rules, overtime pay computation, termination & severance administration, employee relations and Domestic Inquiry (DI) workflows. Hands on experience with recruitment channels, foreign worker administration and Employment Pass application procedures. Prior HR system build up experience for green field factory setup is a plus.

3.Fluent in reading, writing and verbal communication in Chinese, English and Bahasa Malaysia.

4.General Competencies: Strong sense of principle and risk awareness, careful and thoroughworking style, adept at cross functional communication and conflict mediation. Proficient in office productivity software and HR attendance management systems.

6.Preferred Qualifications: Familiarity with human resource compliance requirements for listed companies; practical hands on experience with HRDF, SOCSO and EPF compliance; prior service for Chinese invested overseas enterprises.