HR Shared Services Specialist (HR Operations & Payroll)

Flintex Consulting Pte Ltd; Klang City; On-site; MYR 61,000 - 78,000; Full time

Job summary

Flintex Consulting Pte Ltd in Klang, Selangor is seeking an HR Shared Services Specialist (HR Operations & Payroll) to oversee payroll, master data, and HRMS administration across the Southeast Asia region. The role requires collaboration with regional stakeholders and ensuring data integrity in systems like Workday and BIPO.

The candidate should have 3+ years in HR operations/payroll, knowledge of ERP systems, and strong English communication skills.

Qualifications

• Degree in any discipline
• Minimum 3 years of HR operations experience on payroll and master data for Indonesia and SEA countries
• Knowledge of ERP systems; Workday or BIPO HRMS is an added advantage
• Able to multi-task, set priorities and meet deadlines in a fast-paced environment
• Knowledge of Indonesia labor legislation is advantageous
• Fluent written and spoken English; Bahasa Indonesia is a strong advantage

Responsibilities

• Oversee HR payroll and master data for SEA region
• Maintain employee master data in Workday and BIPO HRMS
• Manage leave portals and user accounts in the SAP region
• Coordinate with regional stakeholders and external payroll providers
• Ensure data integrity and compliance with HR policies
• Participate in ad hoc HR projects and cross-functional initiatives

Skills

HR operations

Payroll processing

Master data management

Workday

BIPO

English proficiency

Education

Degree in any discipline

Tools

Workday

BIPO HRMS

SAP

ERP system

Job description

HR Shared Services Specialist (HR Operations & Payroll)

Full time | Flintex Consulting Pte Ltd | Malaysia

Posted On 12/10/2026

Job Information

Work Experience 1-3 years

MYR 5500 - MYR 7000

City Klang

State/Province Selangor

41000

Job Description

Main objectives:

• Solid understanding of HR operations in a shared service center.
• Ensure an effective back end operation is run with seamless collaboration with inter departments and external bodies.
• Collaborate with the regional stakeholders with focus in SAP region (Malaysia, Indonesia, Singapore, Thailand, Philippine and Vietnam) to oversee the HR payroll and administrative tasks.
• Ensure the integrity of HR data.
• SME (Subject Matter Expert) for Workday and BIPO HRMS.

Employee master data creation

• Work as Workday & BIPO HCM admin user in SAP region for new joiner, leaving, transfer cases.
• Create and maintain the employee master data in Workday and BIPO HRMS for master data
• Organize and maintain employee records, ensure the confidential form/documents are store in a safety manner.

Leave portal management:

• Work as a super user to manage the leave portal in SAP region.
• Maintain the user account (create, delete, change)
• Ensure the leave system comply with company HR policy and guidelines
• Adjust, set up any necessary procedure to support the leave management

Payroll preparation:

• Ensure the accuracy of employee payroll and personal income tax in accordance to company policy and comply with local country employment law.
• Conduct monthly payroll or/and coordinate with the 3rd party payroll service provider to execute monthly payroll processing.
• Providing the payroll data and related monthly reports to local HRBP/Finance to review and record.

Others:

• Participate and manage in adhoc HR projects which may vary in scope and complexity, and provide effective solutions within the timelines.
• Collaborate with cross-functional teams to address urgent or unforeseen business needs, ensuring the successful delivery of time-sensitive tasks

Experience

• Degree in any discipline
• Minimum 3 years of HR operations experience on payroll and master data for Indonesia and SEA countries
• Knowledge of ERP system, Workday or BIPO will be added advantage
• Able to multi-tasking, determine priorities and meet deadlines in a fast-paced business environment
• Knowledge of labor legislation, Indonesia labor legislation will be added advantage
• Experience on set up the related procedure and policies
• Fluent written and spoken English is required. Proficiency in Bahasa Indonesia is a strong advantage, as the role involves managing stakeholders and operations in the Indonesia region
• Good attitude, communication skill, team player and adaptable to change