HR Shared Services Specialist (HR Operations & Payroll)

Zohorecruit; Klang City; On-site; MYR 61,000 - 78,000; Full time

Job summary

Flintex Consulting Pte Ltd is hiring an HR Shared Services Specialist (HR Operations & Payroll) in Klang, Selangor, Malaysia to support regional HR processes.

You will manage employee master data in Workday and BIPO, run payroll coordination with third‑party providers, maintain leave portals, and ensure data integrity across SEA countries.

Candidates should have 1–3 years in HR operations, knowledge of ERP systems, fluent English, and familiarity with Indonesia labour legislation is a plus.

Qualifications

• 3+ years of HR operations experience including payroll and master data.
• Experience with Workday or BIPO HRMS.
• Knowledge of Indonesia and SEA labour laws.
• Fluent English; Bahasa Indonesia preferred.
• ERP systems knowledge and data integrity mindset.

Responsibilities

• Manage employee master data for new joins, changes and terminations in Workday and BIPO.
• Coordinate monthly payroll with internal HR and third‑party providers.
• Administer leave portal and ensure SAP region compliance with HR policies.
• Ensure accuracy of payroll, income tax and HR data.
• Participate in ad‑hoc HR projects and cross‑functional collaboration.

Skills

HR operations

Payroll management

Workday

BIPO HRMS

Data integrity

SAP

English proficiency

Bahasa Indonesia

Education

Degree in any discipline

Tools

Workday

BIPO HRMS

SAP ERP

Job description

HR Shared Services Specialist (HR Operations & Payroll)

Full time | Flintex Consulting Pte Ltd | Malaysia

Posted On 28/09/2026

Job Information

Work Experience 1-3 years

MYR 5500 - MYR 7000

City Klang

State/Province Selangor

41000

Job Description

Main objectives:

• Solid understanding of HR operations in a shared service center.
• Ensure an effective back end operation is run with seamless collaboration with inter departments and external bodies.
• Collaborate with the regional stakeholders with focus in SAP region (Malaysia, Indonesia,Singapore, Thailand, Philippine and Vietnam) to oversee the HR payroll and administrative tasks.
• Ensure the integrity of HR data.
• SME (Subject Matter Expert) for Workday and BIPO HRMS.

Employee master data creation

• Work as Workday & BIPO HCM admin user in SAP region for new joiner, leaving, transfer cases.
• Create and maintain the employee master data in Workday and BIPO HRMS for master data
• Organize and maintain employee records, ensure the confidential form/documents are store in a safety manner.

Leave portal management:

• Work as a super user to manage the leave portal in SAP region.
• Maintain the user account (create, delete, change)
• Ensure the leave system comply with company HR policy and guidelines
• Adjust, set up any necessary procedure to support the leave management

Payroll preparation:

• Ensure the accuracy of employee payroll and personal income tax in accordance to company policy and comply with local country employment law.
• Conduct monthly payroll or/and coordinate with the 3rd party payroll service provider to execute monthly payroll processing.
• Providing the payroll data and related monthly reports to local HRBP/Finance to review and record.

Others:

• Participate and manage in adhoc HR projects which may vary in scope and complexity, and provide effective solutions within the timelines.
• Collaborate with cross-functional teams to address urgent or unforeseen business needs, ensuring the successful delivery of time-sensitive tasks

Experience

• Degree in any discipline
• Minimum 3 years of HR operations experience on payroll and master data for Indonesia and SEA countries
• Knowledge of ERP system, Workday or BIPO will be added advantage
• Able to multi-tasking, determine priorities and meet deadlines in a fast-paced business environment
• Knowledge of labor legislation, Indonesia labor legislation will be added advantage
• Experience on set up the related procedure and policies
• Fluent written and spoken English is required. Proficiency in Bahasa Indonesia is a strong advantage, as the role involves managing stakeholders and operations in the Indonesia region
• Good attitude, communication skill, team player and adaptable to change