HR Shared Services Specialist (HR Operations & Payroll)

Flintex Consulting; Klang City; On-site; MYR 50,000 - 80,000; Full time

Job summary

Flintex Consulting is seeking an HR Shared Services Specialist (HR Operations & Payroll) to support payroll accuracy, master data integrity, and leave management in the Malaysia region. You will work as a regional SME for Workday and BIPO HRMS, ensuring data integrity across SEA operations.

The role requires 3+ years in HR operations, proficiency with ERP systems like Workday or BIPO, and fluent English; Bahasa Indonesia is a strong advantage for regional collaboration.

Qualifications

• Degree in any discipline.
• Minimum 3 years HR operations experience on payroll and master data for Indonesia and SEA countries.
• Knowledge of Workday or BIPO HRMS and ERP systems is advantageous.
• Fluent written and spoken English; Bahasa Indonesia is a strong advantage.

Responsibilities

• Oversee payroll accuracy and compliance with local employment laws.
• Create and maintain employee master data in Workday and BIPO HRMS.
• Manage leave portal and ensure policy compliance and user accounting.
• Collaborate with regional stakeholders across SEA to support HR operations and projects.

Skills

Multitasking

English (fluent)

Bahasa Indonesia

Stakeholder management

Communication

Adaptability

Education

Bachelor's degree

Tools

Workday

BIPO HRMS

ERP systems

Job description

HR Shared Services Specialist (HR Operations & Payroll)

• Solid understanding of HR operations in a shared service center.
• Ensure an effective back end operation is run with seamless collaboration with inter departments and external bodies.
• Collaborate with the regional stakeholders with focus in SAP region (Malaysia, Indonesia,Singapore, Thailand, Philippine and Vietnam) to oversee the HR payroll and administrative tasks.
• Ensure the integrity of HR data.
• SME (Subject Matter Expert) for Workday and BIPO HRMS.

Employee master data creation

• Work as Workday & BIPO HCM admin user in SAP region for new joiner, leaving, transfer cases.
• Create and maintain the employee master data in Workday and BIPO HRMS for master data
• Organize and maintain employee records, ensure the confidential form/documents are store in a safety manner.

Leave portal management:

• Work as a super user to manage the leave portal in SAP region.
• Maintain the user account (create, delete, change)
• Ensure the leave system comply with company HR policy and guidelines
• Adjust, set up any necessary procedure to support the leave management

Payroll preparation:

• Ensure the accuracy of employee payroll and personal income tax in accordance to company policy and comply with local country employment law.
• Conduct monthly payroll or/and coordinate with the 3rd party payroll service provider to execute monthly payroll processing.
• Providing the payroll data and related monthly reports to local HRBP/Finance to review and record.

Others:

• Participate and manage in adhoc HR projects which may vary in scope and complexity, and provide effective solutions within the timelines.
• Collaborate with cross-functional teams to address urgent or unforeseen business needs, ensuring the successful delivery of time-sensitive tasks

Experience

• Degree in any discipline
• Minimum 3 years of HR operations experience on payroll and master data for Indonesia and SEA countries
• Knowledge of ERP system, Workday or BIPO will be added advantage
• Able to multi-tasking, determine priorities and meet deadlines in a fast-paced business environment
• Knowledge of labor legislation, Indonesia labor legislation will be added advantage
• Experience on set up the related procedure and policies
• Fluent written and spoken English is required. Proficiency in Bahasa Indonesia is a strong advantage, as the role involves managing stakeholders and operations in the Indonesia region
• Good attitude, communication skill, team player and adaptable to change