HR Shared Services Specialist (HR Operations & Payroll)

Flintex Consulting Pte Ltd; Klang City; On-site; MYR 61,000 - 78,000; Full time

Job summary

Flintex Consulting Pte Ltd in Klang, Selangor, Malaysia is seeking an HR Shared Services Specialist (HR Operations & Payroll) to manage payroll, master data, and HR operations across the SEA region. The role requires collaboration with regional stakeholders and expertise in Workday and BIPO HRMS.

The ideal candidate will have 3+ years in HR operations, strong data integrity skills, and fluency in English with Indonesian language skills considered a strong advantage.

Qualifications

• Degree in any discipline.
• Minimum 3 years of HR operations experience on payroll and master data for Indonesia and SEA countries.
• Knowledge of ERP systems; Workday or BIPO will be an added advantage.
• Able to multi-task, manage priorities, and meet deadlines in a fast-paced environment.
• Knowledge of labor legislation; Indonesia labor laws are an advantage.
• Experience setting up related procedures and policies.
• Fluent in English; proficiency in Bahasa Indonesia is a strong advantage.

Responsibilities

• Oversee HR operations in a shared services center with focus on payroll and data integrity.
• Collaborate with regional stakeholders across Malaysia, Indonesia, Singapore, Thailand, Philippines and Vietnam.
• Serve as SME for Workday and BIPO HRMS within the SAP region.
• Maintain employee master data and ensure confidential records are stored securely.
• Manage leave portal as a super user and ensure compliance with HR policies.
• Coordinate with third-party payroll providers to ensure accurate monthly payroll processing.

Skills

HR operations

Payroll

Workday

BIPO HRMS

English

Bahasa Indonesia

Education

Bachelor's degree or equivalent

Tools

Workday

BIPO HRMS

ERP systems

Job description

HR Shared Services Specialist (HR Operations & Payroll)

Full time | Flintex Consulting Pte Ltd | Malaysia

Posted On 09/09/2026

Job Information

Work Experience 1-3 years

MYR 5500 - MYR 7000

City Klang

State/Province Selangor

41000

Job Description

Main objectives

• Solid understanding of HR operations in a shared service center.


• Ensure an effective back end operation is run with seamless collaboration with inter departments and external bodies.


• Collaborate with the regional stakeholders with focus in SAP region (Malaysia, Indonesia,Singapore, Thailand, Philippine and Vietnam) to oversee the HR payroll and administrative tasks.


• Ensure the integrity of HR data.


• SME (Subject Matter Expert) for Workday and BIPO HRMS.

Employee master data creation

• Work as Workday & BIPO HCM admin user in SAP region for new joiner, leaving, transfer cases.


• Create and maintain the employee master data in Workday and BIPO HRMS for master data


• Organize and maintain employee records, ensure the confidential form/documents are store in a safety manner.

Leave portal management

• Work as a super user to manage the leave portal in SAP region.


• Maintain the user account (create, delete, change)


• Ensure the leave system comply with company HR policy and guidelines


• Adjust, set up any necessary procedure to support the leave management

Payroll preparation

• Ensure the accuracy of employee payroll and personal income tax in accordance to company policy and comply with local country employment law.


• Conduct monthly payroll or/and coordinate with the 3rd party payroll service provider to execute monthly payroll processing.


• Providing the payroll data and related monthly reports to local HRBP/Finance to review and record.

Others

• Participate and manage in adhoc HR projects which may vary in scope and complexity, and provide effective solutions within the timelines.


• Collaborate with cross-functional teams to address urgent or unforeseen business needs, ensuring the successful delivery of time-sensitive tasks

Experience

• Degree in any discipline


• Minimum 3 years of HR operations experience on payroll and master data for Indonesia and SEA countries


• Knowledge of ERP system, Workday or BIPO will be added advantage


• Able to multi-tasking, determine priorities and meet deadlines in a fast-paced business environment


• Knowledge of labor legislation, Indonesia labor legislation will be added advantage


• Experience on set up the related procedure and policies


• Fluent written and spoken English is required. Proficiency in Bahasa Indonesia is a strong advantage, as the role involves managing stakeholders and operations in the Indonesia region


• Good attitude, communication skill, team player and adaptable to change