HR Operations & Lifecycle Specialist

City University Malaysia; Petaling Jaya; On-site; MYR 39,000 - 73,000; Full time

Job summary

City University Malaysia is seeking an HR Personnel & Lifecycle Executive to manage the employee lifecycle for academic and non-academic staff. You will handle LOA stamping, onboarding, audits, and exit clearances with meticulous attention to documentation.

The role requires 2+ years in HR operations, expertise in LHDN MyTax/e-Duti Setem submissions, and strong Excel skills. Fluent English and Bahasa Malaysia are essential in daily communications and reporting.

Qualifications

• 2+ years experience in HR Operations, Administration or Contract Management.
• Experience submitting documents via LHDN MyTax / e-Duti Setem portal.
• Proficient in manual data entry and physical archiving with Excel tracking.
• Fluent in written and spoken English and Bahasa Malaysia.
• Higher Education experience is an advantage.

Responsibilities

• Own end-to-end LOA stamping via MyTax portal within 30-day windows.
• Draft standard and faculty LOAs for Deans, HODs, and Adjuncts.
• Audit files for missing credentials and track contract expiry dates.
• Manage, audit, and organize physical personnel files.
• Execute onboarding orientations and exit clearances.
• Retrieve files for MQA/MOHE audits.
• Verify attendance exceptions and consolidate unpaid leave records.
• Format monthly tracking sheets to pass to Finance.
• Process staff/student scholarship eligibility and loans.
• Coordinate appraisal form tracking and medical clinic claims.

Skills

2+ years HR Operations experience

English and Bahasa Malaysia fluency

Manual data entry and archiving

Excel tracking (sorting, filtering, 1-

Education

Higher Education experience

Tools

Excel

LHDN MyTax / e-Duti Setem portal

Job description

City University Malaysia is seeking an HR Personnel & Lifecycle Executive to manage the employee lifecycle for academic and non-academic staff. You will handle LOA stamping, onboarding, audits, and exit clearances with meticulous attention to documentation.

The role requires 2+ years in HR operations, expertise in LHDN MyTax/e-Duti Setem submissions, and strong Excel skills. Fluent English and Bahasa Malaysia are essential in daily communications and reporting.