HR Officer

Ink Marketing Sdn Bhd; Selangor; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Medical benefits provided

Mileage claimable

EPF

SOCSO

EIS

Annual Leave

5 Working Days

Medical and Hospitalisation Leave

Training Provided

Annual Bonus

Team Building/Gathering

Job summary

Ink Marketing Sdn Bhd is seeking an HR Operations Assistant to manage employee records, payroll data, and onboarding processes. You will support recruitment activities, assist in employee engagement initiatives, and help communicate HR policies across teams.

The role emphasizes accuracy, organization, and proactive communication to maintain compliant HR records and smooth operations.

Qualifications

• Diploma/Degree in HR or related field required.
• Basic understanding of Employment Act and Malaysian HR practices.
• Strong organizational and follow-up skills with attention to detail.
• Able to communicate confidently across internal teams and assist in policy communication.
• Proficiency in MS Excel, Word, and Google Drive.

Responsibilities

• HR Operations & Record Management: Maintain and update employee files, contracts, letters, MCs, and claims.
• Track and verify attendance, ELs, OT, and leave for payroll.
• Ensure HR trackers (headcount, uniforms, access cards) are updated.
• Prepare basic HR letters and compile documents for staff actions (confirmation, transfer, resignation).
• Recruitment & On-boarding Support: Coordinate job postings, interviews, and follow up with shortlisted candidates.
• Assist in onboarding tasks: checklist, asset handover, and induction briefing.
• Ensure documentation for interns, contract staff, and new hires.
• Employee Support & Engagement: Be first point of contact for HR queries and staff requests.
• Assist in organizing internal staff activities and celebrations; circulate HR memos.
• Policy & System Adherence: Ensure attendance rules, asset policies, and uniform codes are followed.
• Report non-compliance to HR Manager with evidence; support audits with HR docs.

Skills

Basic understanding of Employment Act

Malaysian HR practices

Strong organizational skills

Follow-up skills

Effective communication across teams

Education

Diploma/Degree in Human Resources, Business Administration or related field

Tools

MS Excel

MS Word

Google Drive

Job description

Diploma/Degree in Human Resources, Business Administration or related field.

Basic understanding of Employment Act and Malaysian HR practices.

Strong organizational and follow-up skills, with a structured and detail-oriented mind set.

Able to communicate confidently across internal teams and assist in policy communication.

Proficient in MS Excel, Word, and Google Drive.

Requirement

• Diploma/Degree in Human Resources, Business Administration or related field.

• Basic understanding of Employment Act and Malaysian HR practices.

• Strong organizational and follow-up skills, with a structured and detail-oriented mind set.

• Able to communicate confidently across internal teams and assist in policy communication.

• Proficient in MS Excel, Word, and Google Drive.

Responsibility

HR Operations & Record Management

• Maintain and update employee files, both physical and digital, including contracts, confirmation letters, MCs, and claims.

• Track and verify daily attendance, ELs, OT, and leave submissions for payroll processing.

• Ensure HR-related trackers (e.g. headcount, uniform issuance, access cards) are consistently updated.

• Prepare basic HR letters and compile required documents for staff actions (confirmation, transfer, resignation, etc).

Recruitment & On-boarding Support

• Coordinate job postings, arrange interviews, and follow up with shortlisted candidates.

• Assist in on-boarding tasks: checklist preparation, asset handover, and induction briefing.

• Ensure proper documentation for interns, contract staff, and full-time hires.

Employee Support & Engagement

• Be the first point of contact for employee HR queries and general requests.

• Assist in organizing internal staff activities, birthday treats, and celebration coordination.

• Help circulate HR memos and announcements and collect acknowledgment if needed.

Policy & System Adherence

• Ensure all staff follow attendance rules, asset policies, and uniform codes.

• Report non-compliance cases to the HR Manager with supporting evidence.

• Support internal audit or compliance reporting with required HR documents.

Benefits

• Medical benefits provided
• Mileage claimable
• EPF
• SOCSO
• EIS
• Annual Leave
• 5 Working Days
• Medical and Hospitalisation Leave
• Training Provided
• Annual Bonus
• Team Building/Gathering