Human Resources Officer

Ink Marketing Sdn Bhd; Selangor; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Medical benefits provided

Mileage claimable

EPF

SOCSO

EIS

Annual Leave

5 Working Days

Medical and Hospitalisation Leave

Training Provided

Annual Bonus

Team Building/Gathering

Job summary

Ink Marketing Sdn Bhd is seeking an HR Operations & Recruitment support professional to manage employee files, attendance tracking, onboarding tasks, and internal communications in a collaborative team environment.

The role involves handling HR letters, staff actions, and documentation for interns and hires, while ensuring policy adherence and timely updates to HR trackers. Training and career growth opportunities are provided within a supportive company culture.

Qualifications

• Diploma/Degree in Human Resources, Business Administration or related field.
• Basic understanding of Employment Act and Malaysian HR practices.
• Strong organizational and follow-up skills, with a structured and detail-oriented mind set.
• Able to communicate confidently across internal teams and assist in policy communication.
• Proficient in MS Excel, Word, and Google Drive.

Responsibilities

• HR Operations & Record Management: Maintain and update employee files, both physical and digital, including contracts, confirmation letters, MCs, and claims.
• Track and verify daily attendance, ELs, OT, and leave submissions for payroll processing.
• Ensure HR-related trackers (e.g. headcount, uniform issuance, access cards) are consistently updated.
• Prepare basic HR letters and compile required documents for staff actions (confirmation, transfer, resignation, etc).
• Recruitment & On-boarding Support: Coordinate job postings, arrange interviews, and follow up with shortlisted candidates.
• Assist in on-boarding tasks: checklist preparation, asset handover, and induction briefing.
• Ensure proper documentation for interns, contract staff, and full-time hires.
• Employee Support & Engagement: Be the first point of contact for employee HR queries and general requests.
• Assist in organizing internal staff activities, birthday treats, and celebration coordination.
• Help circulate HR memos and announcements and collect acknowledgment if needed.
• Policy & System Adherence: Ensure all staff follow attendance rules, asset policies, and uniform codes.
• Report non-compliance cases to the HR Manager with supporting evidence.
• Support internal audit or compliance reporting with required HR documents.

Skills

Communication

Organizational skills

Attention to detail

Policy communication

Education

Diploma/Degree in HR, Business Administration or related field

Tools

MS Excel

MS Word

Google Drive

Job description

Diploma/Degree in Human Resources, Business Administration or related field.

Basic understanding of Employment Act and Malaysian HR practices.

Strong organizational and follow-up skills, with a structured and detail-oriented mind set.

Able to communicate confidently across internal teams and assist in policy communication.

Proficient in MS Excel, Word, and Google Drive.

Requirement

• Diploma/Degree in Human Resources, Business Administration or related field.

• Basic understanding of Employment Act and Malaysian HR practices.

• Strong organizational and follow-up skills, with a structured and detail-oriented mind set.

• Able to communicate confidently across internal teams and assist in policy communication.

• Proficient in MS Excel, Word, and Google Drive.

Responsibility

HR Operations & Record Management

• Maintain and update employee files, both physical and digital, including contracts, confirmation letters, MCs, and claims.

• Track and verify daily attendance, ELs, OT, and leave submissions for payroll processing.

• Ensure HR-related trackers (e.g. headcount, uniform issuance, access cards) are consistently updated.

• Prepare basic HR letters and compile required documents for staff actions (confirmation, transfer, resignation, etc).

Recruitment & On-boarding Support

• Coordinate job postings, arrange interviews, and follow up with shortlisted candidates.

• Assist in on-boarding tasks: checklist preparation, asset handover, and induction briefing.

• Ensure proper documentation for interns, contract staff, and full-time hires.

Employee Support & Engagement

• Be the first point of contact for employee HR queries and general requests.

• Assist in organizing internal staff activities, birthday treats, and celebration coordination.

• Help circulate HR memos and announcements and collect acknowledgment if needed.

Policy & System Adherence

• Ensure all staff follow attendance rules, asset policies, and uniform codes.

• Report non-compliance cases to the HR Manager with supporting evidence.

• Support internal audit or compliance reporting with required HR documents.

Benefits

• Medical benefits provided
• Mileage claimable
• EPF
• SOCSO
• EIS
• Annual Leave
• 5 Working Days
• Medical and Hospitalisation Leave
• Training Provided
• Annual Bonus
• Team Building/Gathering