HR & Office Admin Team Lead — Payroll, Compliance & Ops

Smarttrend Recruitment; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

Annual Leave

EPF

SOCSO

EIS

Annual Bonus

Training Provided

5 Working Days

Medical Insurance

Job summary

Smarttrend Recruitment in Kuala Lumpur is seeking an HR & Office Admin professional to support daily HR operations, payroll processing, and compliance with Malaysian statutory requirements.

You will handle recruitment coordination, employee records, and payroll accuracy while liaising with government agencies. A Bachelor’s degree and 1 year of HR/administration experience are preferred.

Qualifications

• Bachelor's Degree in Human Resource Management, Business Administration, Accounting, Finance, or related discipline.
• Minimum 1 year of relevant experience in Human Resources and Office Administration.
• Experience in payroll administration and Malaysian statutory compliance.
• Experience in handling government liaison matters is preferred.
• Good knowledge of Malaysian Employment Act, HR practices, payroll processes, and office administration.
• Proficient in Microsoft Office applications and HR systems.
• Strong communication, organisation, problem-solving, and analytical skills.
• Proactive, detail-oriented, and able to manage multiple priorities effectively.

Responsibilities

• Assist the Human Resources & Office Admin Manager in managing daily HR operations.
• Support recruitment activities including candidate coordination, interview arrangements, employment documentation, and onboarding preparation.
• Coordinate monthly payroll processing and ensure accuracy of salary information, employee claims, attendance records, and statutory contributions (EPF, SOCSO, EIS, PCB, EA reporting).
• Maintain accurate and confidential employee records, HR documentation, and HR reporting.
• Support employee confirmation, performance review, training coordination, and employee engagement initiatives.
• Provide HR support to employees and managers on HR policies, procedures, and employment-related matters.
• Assist in handling employee relations matters and escalates complex issues to the Human Resources & Office Admin Manager.
• Support liaison activities with relevant government agencies and statutory bodies, including JTK, DBKL, KWSP, Perkeso, LHDN, and other relevant authorities.

Skills

Communication

Organisation

Problem-solving

Analytical skills

HR processes

Education

Bachelor's Degree in HRM/BA/Accounting/Finance

Tools

MS Office

HRIS systems

Job description

Smarttrend Recruitment in Kuala Lumpur is seeking an HR & Office Admin professional to support daily HR operations, payroll processing, and compliance with Malaysian statutory requirements.

You will handle recruitment coordination, employee records, and payroll accuracy while liaising with government agencies. A Bachelor’s degree and 1 year of HR/administration experience are preferred.