HR Manager

AFFLUENT CYCLE INDUSTRIES SDN BHD; Beranang; On-site; MYR 120,000 - 180,000; Full time

Job summary

AFFLUENT CYCLE INDUSTRIES SDN BHD is seeking a Head of HR to lead recruitment, payroll, compliance and industrial relations. The role ensures policy enforcement, staff welfare and liaison with statutory bodies in Malaysia.

Candidate must have a Bachelor’s degree in HRM or equivalent with at least five years of related experience. The position reports to the MD and requires strict adherence to regulatory requirements.

Qualifications

• Bachelor’s degree in Human Resource Management or equivalent with five or more years of related experience.
• Experience in HR management, payroll, compliance, and employee relations.
• Ability to supervise document control and liaise with statutory bodies.

Responsibilities

• To search, interview and recommend candidates for new/vacant positions based on the current Job Description for the position.
• Shall represent the Company in all Industrial Relations matters and finalize the Company’s argumentation in consultation with HODs and GM approval.
• To keep abreast of legislation relevant to employer-employee relations, Occupational Safety & Health and all other legal requirements in manpower management.
• Be the Company’s liaison officer and represent the Company’s interest to statutory bodies related to employees such as Dept of Labor, Statistics, EPF, SOCSO, Industrial court, etc.
• To ensure that all Company policies/rules, especially on dressing, safety, working hours, access to restricted zones, custody of all Company assets, etc are strictly enforced.
• To establish effective communication to detect potential employee grievances and activate corrective action.
• To review and propose salary and benefit structures that will be competitive within the industry.
• To design and implement, after MD approval, new benefits, terms and conditions.
• To process payroll monthly and maintain payroll records with accuracy for claims, allowances, benefits and statutory deductions/contributions.
• Ensure staff uniforms, safe environment, cleanliness, sanitation, pest control.
• Coordinate announcements and ensure notices are up-to-date.
• Finalize agreements with courier companies to handle mailing requirements.
• Oversee security arrangements and represent Company in negotiations with external security agencies.
• Custodian of spare keys to building with MD approval for release.
• Coordinate random audits/visits from Government Depts.
• Supervise authenticity, scope and limit of all medical claims.
• Ensure company vehicles are insured.
• Be chief custodian of company records and maintain logs.

Education

Bachelor’s degree in Human Resource Management or equivalent

Job description

To search, interview and recommend candidates for new/vacant positions based on the current Job Description for the position.

Grievance redressal

Shall represent the Company in all Industrial Relations matters. Is responsible for finalizing Company’s argumentation in consultation with HODs and approval of GM in all such matters. To recommend and conduct Domestic Inquiries whenever required.

To keep abreast of legislation relevant to employer-employee relations, Occupational Safety & Health and all other legal requirements in manpower management. Ensure that Affluent Cycle Industries Sdn. Bhd. is compliant with all statutory requirements. Be the Company’s liaison officer and represent the Company’s interest to all statutory bodies related to employees such as Dept of Labor, Statistics, EPF, SOCSO, Industrial court, etc

Employee Discipline

To ensure that all Company policies/rules, especially on dressing, safety, working hours, access to restricted zones, custody of all Company assets, etc are strictly enforced. To establish effective communication that will detect any potential employee grievance early and set in motion needed corrective action.

Performance appraisals and reward systems

To review and propose salary and benefit structures that will be competitive within the industry. To design and implement, after MD approval, new benefits, terms and conditions.

Payroll

To process on a timely basis and maintain proper payroll records monthly. Ensure accuracy for all claims, allowances, benefits and statutory deductions/contributions.

Staff welfare

Ensure that all staff have proper uniforms and work in a safe and clean environment. Shall coordinate all activities related to cleanliness of Company premises, especially sanitation, physical tidiness of the perimeter of the factory and pest control.

Communication

The Head of HR shall coordinate and execute all announcements, both in print as well as electronic media. Shall ensure that all notices on the public boards are properly approved and up-to-date.

Finalize agreements with courier companies to handle Company’s mailing requirements.

Security

To oversee all security arrangements and ensure that Company assets are secured. To represent the Company in negotiations with external security agencies.

To be the custodian of all the spare keys to the building. Such keys to be properly tagged and secured. The release of each must be with prior approval from the MD.

Whenever there is a random audit/visit from any Government Dept, the Head of HR shall be the coordinator. Shall enforce Company policies on such visits.

Staff Medical records

To supervise authenticity, scope and limit of all medical claims.

Company car insurance

To ensure that all company vehicles are insured.

Document control

To be the chief custodian of company records which must be kept within the statutory time limit. The Head of HR shall maintain a proper log of such records. He / she shall also supervise and maintain physical storage of such records.

General

Reports to the Managing Director, any serious breach of the Company’s rules by any member of the organization.

QUALIFICATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

Bachelor’s degree majoring in Human Resource Management or equivalent with five or more years of related experience.