HR - Industrial Relations Intern

Ninja Van; Subang Jaya; Presencial; MYR 8900 - 13.000; Jornada completa

Descripción de la vacante

Ninja Mart is seeking a proactive Industrial Relations Intern in Malaysia to assist the IR team with employee relations matters, documentation, and training activities. You will gain exposure to Malaysian employment law, disciplinary processes, and engagement initiatives.

Key duties include supporting letter writing, documentation, data entry, and preparation of reports, while coordinating IR-related training and events.

Formación

• Currently pursuing a Bachelor's Degree in: Law (Preferred), Human Resource Management, Industrial Relations, Business Administration, or related disciplines.
• Basic understanding of Employment Law and Industrial Relations principles.
• Strong verbal and written communication in English and Bahasa Malaysia.
• Proficient in Microsoft Office applications.
• Detail-oriented with strong administrative capabilities.
• Able to work independently with guidance when needed.
• Genuine interest in Industrial Relations and Employment Law.
• Eager to learn and take initiative.
• Responsible and proactive with good attendance and punctuality.

Responsabilidades

• Industrial Relations Support: Show Cause Letters, Warning Letters, investigation-related documents, meeting minutes and correspondence.
• Maintain documentation and employee records for IR matters.
• Assist in compiling information and preparing reports on employee relations.
• Conduct basic research on employment legislation, regulations, and best practices.
• Administrative Support: day-to-day IR operations, filing (physical and electronic), data entry and record management.
• Prepare spreadsheets, summaries, and reports using Microsoft Excel.
• Training & Event Coordination: assist in organizing IR training sessions and workshops.
• Ensure all admin requirements are prepared before training sessions.
• General Support: liaise with employees and internal stakeholders; escalate complex matters.
• Perform other duties as assigned by supervisor.

Conocimientos

communication skills

english

bahasa malaysia

ms office

analytical skills

organizational skills

confidentiality

independence

proactiveness

Educación

Bachelor's degree in Law

Bachelor's degree in Human Resource Management

Bachelor's degree in Industrial Relations

Bachelor's degree in Business Administration

related disciplines

Herramientas

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Descripción del empleo

We are seeking a proactive and motivated Industrial Relations Intern to support the IR team in managing employee relations matters, documentation, administrative coordination, and training activities.

The intern will gain practical exposure to Industrial Relations practices, Malaysian employment legislation, disciplinary processes, and employee engagement initiatives.

Key Responsibilities

Industrial Relations Support.

• Show Cause Letters
• Warning Letters
• Investigation-related documents
• Meeting minutes and correspondence

Support the IR team in maintaining proper documentation and employee records.

Assist in compiling information and preparing reports related to employee relations matters.

Conduct basic research on employment-related legislation, regulations, and best practices when required.

Administrative Support

Provide administrative assistance to the IR team on day-to-day operations.

Maintain organized filing systems (both physical and electronic).

Assist in data entry, tracking, and record management.

Prepare spreadsheets, summaries, and reports using Microsoft Excel.

Training & Event Coordination

Assist in organizing IR-related training sessions, workshops, and awareness programs.

Ensure all administrative and operational requirements are prepared before training sessions.

General Support

Liaise professionally with employees and internal stakeholders when required.

Escalate uncertainties or complex matters to the IR team for guidance and approval.

Perform other duties and special assignments as assigned by the supervisor.

Requirements

Education

Currently pursuing a Bachelor's Degree in:

• Law (Preferred)
• Human Resource Management
• Industrial Relations
• Business Administration
• Or other related disciplines

Skills & Competencies

Basic understanding of Employment Law and Industrial Relations principles is an added advantage.

Strong verbal and written communication skills in English and Bahasa Malaysia.

Proficient in Microsoft Office applications, particularly:

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint

Good analytical and organizational skills.

Detail-oriented with strong administrative capabilities.

Ability to manage confidential information with professionalism.

Able to work independently while seeking guidance when necessary.

Positive attitude and willingness to learn.

Preferred Attributes

We are looking for candidates who are:

Genuinely interested in Industrial Relations and Employment Law.

Eager to learn and take initiative.

Responsible, dependable, and proactive.

Able to communicate confidently and professionally with people at different levels.

Strong in time management and able to meet deadlines.

Possess good attendance and punctuality records.

Fast learner with a strong sense of accountability.

Not afraid to ask questions and seek clarification when required.

What You Will Gain

Practical exposure to Industrial Relations and Employment Law matters.

Experience in handling disciplinary and employee relations documentation.

Opportunity to participate in workplace investigations, training coordination, and HR projects.

Hands‑on experience in data management, reporting, and administrative processes within a corporate environment.

The ideal candidate should possess a strong interest in Employment Law, Industrial Relations, and Human Resource practices, with a willingness to learn and contribute in a fast‑paced environment.